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Profit Breakthrough:
Rapid Growth Strategies for CEOs in Transformation

Dr. Marvilano Mochtar, MBA

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About Profit Breakthrough

 

Every CEO faces defining moments when the future of their organization demands more than incremental change—they require a Profit Breakthrough.

 

If you’re here, you’re likely looking to drive rapid, substantial profit growth that goes beyond short-term fixes.

 

Whether thriving, struggling, or somewhere in between, every company has untapped profit potential waiting to be unleashed.

 

Yet, knowing where to begin can feel overwhelming.

 

That’s why I developed the Profit Breakthrough framework: a method to help you systematically uncover profit-driving opportunities and put transformative strategies into action.

 

This Profit Breakthrough framework is built on my experience guiding companies through three primary scenarios:

  1. Transformation: When a successful company wants to elevate its profitability even further, maximizing growth and setting new standards.

  2. Turnaround: When a company is losing money and needs a clear, fast path back to profitability and stability.

  3. Growth Optimization: When a company is performing adequately but has substantial room for profit improvement, often hidden in plain sight.

 

My work as a business strategist and transformation expert has taught me that rapid, sustainable growth is not only possible in any business climate but essential for long-term success.

 

Through my Profit Breakthrough framework, I provide CEOs with a structured, actionable guide to identifying and implementing the 10 most effective strategies for growing profit.

 

These strategies are not theoretical; they are practical, field-tested methods designed to drive fast, transformative results.

 

By following this Profit Breakthrough framework, you’ll gain the insights needed to identify new opportunities, make informed decisions, and lead your company to greater profitability and resilience.

 

This framework is designed to make profit growth not just attainable but repeatable. It provides you with two essential tools:

  • Strategic Profit Drivers – Proven, high-impact ideas that demonstrate what actions create the biggest improvements in profitability.

  • Implementation Guides – Detailed, field-tested guides for bringing these strategies to life within your organization, showing you how to lead a successful transformation.

 

In this book, Profit Breakthrough: Rapid Growth Strategies for CEOs in Transformation, I’ll share with you this Profit Breakthrough framework – you’ll find the exact methods I’ve used to deliver multi-million dollar results for top-performing and struggling companies alike.

 

Each chapter in this book offers insights into how to optimize every key area of your business—from operations to sales to cost efficiency—so you can focus on building a profitable, resilient company prepared for any market condition.

 

Rest assured: Every insight in this book has been shaped by more than two decades of experience, adapting and refining strategies to generate measurable, lasting impact.

 

Of course, this framework is not about a one-size-fits-all solution; instead, it’s designed to be a flexible framework that you can tailor to your organization’s unique challenges and opportunities.

 

Whether you’re navigating a turnaround, leading a transformation, or simply striving for optimized growth, this book offers the roadmap to propel your company to the next level.

 

The Profit Breakthrough framework gives you the knowledge and tools to turn transformation goals into concrete profit results. By using this book, you can achieve:

  • Stronger financial performance, with a boost in cash flow, profitability, and return on assets;

  • Resilience against market volatility and the tools to navigate macroeconomic challenges with confidence;

  • Cost leadership that enables you to outpace competitors while increasing profit margins;

  • Sustainable growth through improved operational efficiency and margin control;

  • Future readiness, preparing your organization for rapid, strategic shifts; and

  • A continuous improvement system, embedding profit-driven actions into your company’s DNA.

 

This book is structured to take you from understanding profit growth fundamentals to implementing specific strategies.

 

We will start by introducing the framework:

  • Overview of Profit Breakthrough – Setting the stage for your profit-focused transformation.

  • Ten Strategic Drivers of Profit Breakthrough – Targeted actions for fast and significant profit amplification.

 

From here, we dive into how to execute the drivers of profit growth, covering every area essential to building a profitable business:

  1. Increase Your Net Sales Value – Maximizing revenue generation through effective sales strategies.

  2. Reduce Your Procurement Costs – Optimizing sourcing to improve margins.

  3. Optimize Operational Costs – Streamlining operations for sustainable savings.

  4. Improve Return from R&D Investments – Aligning innovation with profitability.

  5. Enhance Management Effectiveness – Strengthening leadership impact.

  6. Streamline Organizational Overheads – Eliminating unnecessary expenses.

  7. Leverage Technology to Cut Costs & Enhance Services – Driving efficiency and enhancing services.

  8. Strengthen Growth Opportunities – Seizing strategic expansion possibilities.

  9. Elevate Corporate Performance – Improving metrics and accountability.

  10. Maximize Return from Working Capital – Maximizing liquidity and resource allocation.

 

Finally, we will end with:

  • Managing Profit Breakthrough – Guidance on executing your plan, overcoming obstacles, and measuring results.

 

With a clear strategy and a decisive plan of action, I believe that any CEO can achieve a Profit Breakthrough.

 

Let this be the starting point of a new era of growth and profitability for your company.

 

Best regards,

Dr. Marvilano Mochtar, MBA

About the Author

 

Dr. Marvilano Mochtar, MBA, is an internationally respected transformation strategist with a proven track record of guiding CEOs through profitable transformations and high-impact growth initiatives.

 

A former consultant at McKinsey & Company and the Boston Consulting Group (BCG), Dr. Mochtar has spent over 20  years advising Fortune 500 executives and industry leaders on breakthrough strategies that drive rapid and sustainable profitability.

 

An alumnus of London Business School and the MIT Sloan School of Management, Dr. Mochtar combines rigorous academic training with hands-on experience in transformative strategy.

 

His expertise, shaped by years of consulting in high-stakes environments, enables CEOs to achieve swift, measurable results.

 

In Profit Breakthrough: Rapid Growth Strategies for CEOs in Transformation, Dr. Mochtar shares the tools, insights, and strategies honed throughout his distinguished career.

 

This book is crafted to equip CEOs with the high-level strategies needed to navigate complex transformations, boost profitability, and secure their company’s future success—delivered by an expert whose advice has shaped some of the world’s most successful organizations.

Profit Breakthrough:
Overview

 

This section offers the essentials for those seeking a quick yet powerful understanding of the Profit Breakthrough approach—a proven framework to unlock rapid, transformative growth.

 

If you’re pressed for time, this section provides the core steps for aligning your company on a path to accelerated profit improvement.

 

 

What is a Profit Breakthrough?

 

A Profit Breakthrough is a focused, high-impact set of initiatives designed to either reduce costs or increase margins.

 

It is more than a strategy; it’s a holistic, high-impact transformation designed to drive exceptional profitability.

 

Each Profit Breakthrough plan is uniquely tailored, built on a meticulous analysis of your company's current operations, market positioning, and growth potential.

 

By identifying both immediate opportunities and structural changes, a Profit Breakthrough aligns your initiatives with the exact needs of your company, blending short-term gains with lasting impact.

 

Although the specific actions vary from one organization to another, the principles and process remain the same, providing a powerful, repeatable path for profit acceleration.

 

 

Three Approaches to Profit Breakthrough

 

Every company’s journey is different. To maximize impact, your Profit Breakthrough should be customized to the financial position, objectives, and challenges specific to your organization.

 

Here are the three key scenarios to help you determine your path forward:

 

 

1. Transformation Scenario

 

If your company is financially strong and you’re aiming for market dominance, the Transformation approach drives major, lasting growth. This approach emphasizes breakthrough, game-changing initiatives that elevate your company to a leadership position:

  • Long-term focus on high-investment, strategic projects (12+ months).

  • Transformative actions that redefine industry standards (e.g., advanced AI, full-scale digitalization, state-of-the-art manufacturing).

  • Market leadership initiatives that are designed to leave competitors far behind.

 

 

2.  Turnaround Scenario

 

For companies in challenging financial conditions, the Turnaround approach is about stabilizing quickly and achieving financial viability. Focused on short-term, cash-flow-boosting actions, this approach prioritizes immediate gains to ensure survival while preparing for future growth:

 

  • Rapid impact initiatives that yield results within 3 months.

  • Cash-preserving strategies that prioritize immediate needs (e.g., optimizing working capital, tightening expenditures).

  • Stabilization actions that are designed to regain momentum and pave the way for sustained success.

 

 

3. Growth Scenario

 

For companies on solid ground but seeking improvement, the Growth approach balances quick wins with strategic investments, creating a solid foundation for continuous profitability:

  • Balanced short- and long-term actions that drive steady improvement (6–12 months).

  • Moderate, calculated investments that mitigate risk while driving progress.

  • Foundation-building initiatives that strengthen operations and enhance market presence without overextending resources.

 

 

The 4D Process of Profit Breakthrough

 

Successful Profit Breakthroughs follow a structured, five-step process designed to maximize profitability and ensure lasting change.

 

Known as the 4Ds, these steps are as follows:

 

  1. Diagnose Issues – Identify key issues and untapped opportunities by assessing your operations and market position.

    • Uncover critical problems and root causes.

    • Quantify the organization’s full profit potential.

    • Define objectives and measurable goals.

 

  1. Develop Solutions – Outline a detailed roadmap with specific priorities and timelines to realize the profit breakthrough.

    • Prioritize initiatives, map out key actions, and set up a governance structure.

    • Establish a detailed project blueprint for every initiative to ensure seamless execution.

    • Allocate resources on priority initiatives and align efforts to focus on these initiatives.

    • Empower a Program Management Office to guide execution and track progress.

 

  1. Deliver Quick Wins – Create momentum through rapid successes, demonstrating tangible progress within the first 3–6 months.

    • Launch highly visible actions that drive immediate impact and engage stakeholders.

    • Celebrate achievements and build early buy-in across the organization.

 

  1. Deliver Lasting Change – Solidify changes to embed profitability into the organization’s culture and long-term goals.

    • Implement mid- to long-term actions that sustain competitive advantages.

    • Strengthen the organization’s resilience and capacity for ongoing performance.

 

 

The Key Success Factors

 

A successful Profit Breakthrough doesn’t rely solely on hard facts and tangible initiatives; it requires navigating the often-overlooked, intangible elements of change.

 

Here’s what sets successful transformations apart:

  1. Leadership alignment and consistent vision.

  2. A clear, compelling narrative that energizes teams and stakeholders.

  3. Structured incentives and skill-building to ensure buy-in and empower teams.

  4. Emotional engagement and continuous communication that encourage proactive contributions.

  5. Multi-way dialogue and internal alignment that address organizational dynamics and politics.

 

The difference between a successful Profit Breakthrough and one that stalls often lies in how well these intangible elements are managed.

 

By following the systematic, step-by-step approach outlined in this book, you can address both the tangible and intangible factors, ensuring a smooth, powerful transformation that yields measurable and lasting results.

Profit Breakthrough:
Ten Strategic Drivers

 

The Million-Dollar Question:

How do you achieve a profit breakthrough?


The Quick Answer:

To achieve a profit breakthrough, there are ten strategic drivers that you can pursue.

 

Each driver serves as a pathway to elevate your organization’s financial performance, offering an arsenal of options to transform your bottom line. Below is a comprehensive list of options that can lead to significant profit growth.

 

 

1. Increase Net Sales Value

 

Unlocking greater sales value is a foundational step toward profitability. Explore these potent strategies:

  • Elevate List Prices: Justifying a higher price point can significantly boost revenue and profit at the same time.

  • Streamline Discounts: Refine your pricing strategy to minimize discounts while maintaining customer loyalty.

  • Minimize Price Leakages: Focus on optimizing rebates and surcharges to ensure your pricing strategy captures maximum revenue.

  • Enhance Product Mix Margin: Analyze your product portfolio and prioritize high-margin offerings to drive overall profitability.

  • Accelerate Volume Growth: Implement targeted campaigns to stimulate sales quickly, leveraging urgency and strategic promotions.

  • Empower the Sales Teams: Invest in training and technology that enhance your sales force’s effectiveness, equipping them to close deals faster.

  • Maximize Marketing ROI: Analyze your marketing expenditures to ensure each dollar generates substantial returns and contributes to long-term brand equity.

 

 

2. Reduce Procurement Costs

 

Efficient procurement can yield significant savings. Consider these impactful strategies:

  • Trim Indirect Purchasing Costs: Streamline procurement processes to cut unnecessary expenses, focusing on smarter sourcing and supplier negotiations.

  • Lower Direct Purchasing Costs: Build strong relationships with suppliers to negotiate better terms, reducing the cost of goods sold.

 

 

3. Optimize Operational Costs

 

Enhancing operational efficiency can lead to major cost reductions. Explore these strategies:

  • Boost Manufacturing Efficiency: Adopt lean methodologies to streamline production processes, eliminate waste, and enhance productivity.

  • Enhance Service Operation Efficiency: Identify inefficiencies in service delivery and implement solutions to improve speed and customer satisfaction.

  • Embrace Digitalization: Leverage digital tools to automate operations, reducing costs while enhancing service delivery.

  • Refine Supply Chain Management: Optimize your supply chain through advanced analytics to improve planning and coordination between sales and operations.

 

 

4. Improve Return from R&D Investments

 

Innovation should yield tangible returns. Focus on these approaches:

  • Rationalize R&D Projects: Prioritize projects with the highest potential for impact, ensuring alignment with strategic business objectives.

  • Accelerate R&D Processes: Employ lean engineering practices to streamline product development and reduce time-to-market.

 

 

5. Enhance Management Effectiveness

 

Strong leadership is vital for driving profitability. Consider these enhancements:

  • Strengthen the Management Team: Invest in leadership development to improve strategic decision-making and execution capabilities.

  • Reinforce Performance Management Systems: Implement robust performance metrics and incentives aligned with profit goals to motivate teams.

  • Enhance Frontline Leadership: Equip frontline leaders with the skills to drive performance and foster engagement among their teams.

 

 

6. Streamline Organizational Overheads

 

Reducing overhead can free up resources for strategic initiatives. Explore these strategies:

 

  • Delayer the Organization: Flatten organizational structures to enhance agility and decision-making speed.

  • Optimize Support Functions: Evaluate and streamline support services to reduce overhead costs while maintaining effectiveness.

  • Reduce Cost per FTE: Analyze workforce costs to identify efficiencies and minimize expenditures without sacrificing productivity.

  • Right-Size Headcount: Align staffing levels with strategic goals to ensure optimal capacity and resource allocation.

 

 

7. Leverage Technology to Cut Costs & Enhance Services

 

Technology is a powerful enabler. Focus on:

  • Simplify IT Systems: Streamline technology platforms to reduce maintenance costs and improve system integration.

  • Reprioritize Digital Initiatives: Concentrate on technology projects that deliver maximum ROI and align with your strategic objectives.

 

 

8. Strengthen Growth Opportunities

 

Innovation and strategic foresight are essential for sustained growth. Consider:

  • Revolutionize the Business Model: Explore innovative business models that create long-term profitability and competitive advantages.

  • Identify New Growth Levers: Conduct thorough market analysis to uncover emerging opportunities for expansion and revenue generation.

 

 

9. Elevate Corporate Performance

 

A robust corporate structure supports profitability. Focus on:

  • Effective Cash Management: Implement rigorous cash flow management practices to optimize working capital and enhance liquidity.

  • Harness Corporate Synergies: Capitalize on synergies between business units to maximize resource utilization and drive efficiency.

  • Control Capital Allocation: Prioritize investments based on strategic importance and projected returns to maximize profitability.

  • Craft a Compelling Equity Story: Prepare narratives that resonate with investors, highlighting growth potential and profitability.

 

 

10. Maximize Return from Working Capital

 

Optimizing working capital can free up cash for growth. Focus on:

  • Improve Accounts Payable: Negotiate favorable payment terms with suppliers to extend payment cycles while maintaining positive relationships.

  • Enhance Accounts Receivable: Streamline collection processes to accelerate cash inflow and reduce outstanding receivables.

  • Optimize Inventory Management: Utilize data analytics to maintain optimal inventory levels, reducing holding costs while ensuring product availability.

 

 

* * *

 

In the subsequent chapters, we will delve deeper into these strategies, equipping you with the insights and tools needed to implement your Profit Breakthrough effectively.

Driver #1:
Increase Net Sales Value

 

In the pursuit of profit, increasing your net sales value is your most thrilling and direct route to success.

 

But how do you turn ambitious revenue targets into tangible results?

 

The answer lies in mastering the components of revenue: your average net price and your total sales volume.

 

Each element harbors complex challenges, but also immense opportunities.

 

Your average net price is influenced by product list prices, discounts, price leakages, and the diversity of your product portfolio.

 

Meanwhile, sales volume hinges on your ability to spot opportunities, the prowess of your sales team, and the effectiveness of your marketing strategies.

 

Let’s explore seven powerful strategies to optimize both price and volume, driving your revenue growth to new heights:

 

  • Elevate Your List Price: Increasing list prices doesn’t just add to revenue – it creates a compounding effect on profit. Even a small price increase can mean a massive boost to the bottom line if handled strategically. For a company with a 10% EBITDA margin, a mere 1% price increase can translate to a 10% rise in profit.

 

  • Streamline Discounts: Minimizing unnecessary discounts lets you capture more revenue per sale without dramatically changing your list prices. By carefully adjusting discount policies, you maintain customer loyalty and capture more of each transaction’s value.

 

  • Minimize Price Leakages: Addressing price leaks (e.g., rebates and surcharges) means fewer lost opportunities and more profit realized. Tighten the terms on rebates and surcharges to ensure you’re capturing the intended value for every transaction.

 

  • Enhance Product Mix Margin: Leverage a balanced product mix by focusing on high-margin items, helping to increase overall profitability without needing a direct price increase.

 

  • Accelerate Volume Growth: Use targeted campaigns to drive quick sales. By creating urgency, applying strategic promotions, and timing them well, you boost revenue in a rapid timeframe.

 

  • Empower Your Sales Teams: A well-trained, technology-equipped sales team is critical. Their efficiency in closing deals and serving customers directly impacts your revenue, so invest in tools and skills that make them faster and more effective.

 

  • Maximize Marketing ROI: Every marketing dollar should deliver a substantial return, and by optimizing your marketing spend, you drive sustainable revenue growth. Focus on campaigns that enhance brand value and create meaningful connections with customers.

Way #1: Elevate List Price

 

Increasing prices (i.e., improving product pricing) is one of the most powerful levers to amplify profit.

 

Any price increase goes straight to the bottom line (EBITDA).

 

Even a slight price increase (e.g., 1-3%) can make a big impact. For example, if you have a 10% EBITDA margin, then any 1% increase in price is a 10% increase in profit.

 

Many companies are reluctant to increase prices because they fear losing volume.

 

Business managers often overestimate the demand elasticity of their customers.

 

Fortunately, smart and carefully managed price increases rarely create a significant volume drop – especially when your business has other differentiations besides the price.

 

 

Strategic Objectives:

 

  1. Increase the profit level.

  2. Capture the customers’ willingness-to-pay.

  3. Realize the fair value of the products.

 

 

Execution Steps:

 

First, you immediately execute the low-hanging fruit of product pricing optimization:

  • Interfere with scheduled price increases: make it larger, more deleveraged, and less risky.

  • Increase prices on products with volatile input factors (especially when the input costs have risen). The increase in raw material prices is a good excuse for the product price increase (and don't forget to add a small percentage on top).

  • Increase prices on long-tail products (i.e., slow-moving products with lower buying frequency).

  • Increase prices on side products (i.e., non-traffic drivers). Customers are usually less sensitive to the prices of side products.

  • Increase prices on end-of-lifecycle products to:

    • encourage migration of customers to newer, higher margin products;

    • reap the willingness-to-pay of late adopters.

  • Increase prices on products with a competitive edge and sound value proposition – especially if it is a unique product that customers cannot get elsewhere.

  • Unbundle product combinations that do not stimulate additional sales (i.e., reducing bundling discount).

 

Then, you find longer-term price-up opportunities.

  • Gather detailed transaction data (SKU by SKU, customer by customer, from GSV to NSV, including all rebates, discounts, and promotion details).

  • Internally benchmark price setting by product, geography, sales representative, and customer to find price increase opportunities.

  • Build pricing models to identify new profit areas and improve mix management.

 

After that, you can create price increase scenarios, model the scenarios, and simulate the product price increase.

 

Then, based on the impact, choose the best option and set price increase targets.

 

Once you have done so, you can prepare detailed action plans. Don't forget to include price increase communication in your action plans.

  • Develop customer price increase stories and communication materials.

  • Train the sales team to deliver the stories.

  • Equip them with the communication materials.

 

Finally, execute the plans.

 

 

Expert Tips:

 

A price increase is a short-term solution to boost your profit as it does not guarantee a long-term competitive advantage.

 

Once you get additional breathing room from a price increase, pay attention to your differentiation and market positioning.

 

Ensure your pricing strategy aligns with your overall growth strategy to sustain a long-term profit boost.

 

 

Way #2: Streamline Discounts

 

Reducing discounts (i.e., improving customer pricing) is essentially increasing prices.

 

However, it is usually easier to reduce discounts than to raise prices.

 

Different customers have different willingness-to-pay.

 

This is often true not only for B2C customers but also for B2B customers (i.e., some companies are less price-sensitive than others).

 

Therefore, if you can reduce the non-needed discounts, you capture more value for your company.

 

 

Strategic Objectives:

 

  1. Improve short-term profit.

  2. Differentiate prices customer by customer to capture their willingness-to-pay.

  3. Use discounts to generate more profit (not more volume).

 

 

Execution Steps:

 

First, you start by immediately capturing the low-hanging fruit of customer pricing optimization:

  • Immediately scrutinize all pricing decisions/deals, especially in the B2B context, and stop bad deals.

  • Stop non-compliant discounting practices. For example, when the customer’s order volume is below the threshold.

  • Update the discount policy.

  • Remove unneeded discounts, which are not stimulating enough sales.

  • Change the oversimplified and not granular enough discounts (e.g., move from arbitrary percentage steps to continuous percentage formula, make the steps smaller).

  • Lower discounts for small, transactional accounts/customers.

  • Change unconditional elements to conditional (i.e., pay-for-performance) discounting.

  • Develop a discount calculator and apply it rigorously (e.g., model discounts based on volumes, margin, and mix objectives)

  • Renegotiate problematic, large contracts. Eliminate over-discounting.

  • Invest in strategic customers with immediate growth potential. Use discounts to generate big profits (e.g., winning new customers).

 

Then, you can find longer-term opportunities.

  • Collect data and identify options.

  • Gather detailed transaction data (SKU by SKU, customer by customer, from GSV to NSV, including all rebates, discounts, and promotion details).

  • Review contracts and other possible factors that restrict your capability to reduce discounts.

  • Segment customers and assess pricing per customer.

  • Price realization by customer. To see the lowest margin customers.

  • Price-to-margin-waterfall by customer. To see where you lose value.

  • Simulate customer price increase options, evaluate risk and mitigation options, and set targets.

  • Create discounting calculator to be implemented. Use advanced analytics to build: Discount models, Price elasticity curves, Sales quotation apps, etc.

 

Once you have done so, you can prepare detailed action plans.

 

Don't forget to include price increase communication in your action plans.

  • Develop customer price increase stories and communication materials.

  • Train the sales team to deliver the stories.

  • Equip them with the communication materials.

 

Finally, execute the plans.

 

 

Expert Tips:

 

Be careful not to annoy your strategic customers. Depending on your strategy and positioning, sometimes you want to develop a strategic partnership, instead of a transactional relationship with your customers.

 

 

Way #3: Minimize Price Leakages

 

Sometimes the prices your company realizes are not the same as the prices you aim for. This is because of many unseen leakages in price realization.

 

Removing price leakages (i.e., optimizing rebates and surcharges) essentially increases your price realization and profit.

 

 

Strategic Objectives:

 

  1. Monitor price realization.

  2. Enforce contract compliance (e.g., ensure the increased prices are realized and the given rebates are well-deserved).

  3. Reallocate trade investments (e.g., promos, discounts, offers).

  4. Start charging for value-added services (i.e., introduce surcharges).

 

 

Execution Steps:

 

First, you take immediate actions to reduce price leakages/improve price realization:

  • Apply contract terms rigorously (e.g., conditions for cash discount, minimum order quantities), both standard and customer-specific terms.

  • Enforce compliance with discounting rules (especially on pay-for-performance elements).

  • Cut non-performing trade investments (promo spend) and discounts.

  • Spend more promo where the highest returns are achieved.

  • Charge for Value Added Services given away for free (especially relevant for product firms offering a wide array of services (e.g., speedy delivery, small orders, unique customization, repair, maintenance, data service, integration service, technical service).

  • Enforce surcharges for Value Added Services for all non-key customers.

  • Improve product mix by upgrading customers to higher-margin products.

 

Then, you can find longer-term opportunities.

  • Collect data and identify options.

  • Gather detailed transaction data (SKU by SKU, customer by customer, from GSV to NSV, including all rebates, discounts, and promotion details).

  • Review contracts and other possible factors that restrict your capability to reduce discounts.

  • Assess the implementation of:

    • Contract terms by customer.

    • Surcharge pricing by customer.

  • Build a mathematical model to optimize promo effectiveness, including simulating promo cuts and re-distribution.

  • Simulate the impact of contract terms execution, charging for services, and customer price increase options. Then, you can set targets.

 

Once you have done so, you can prepare detailed action plans.

 

Don't forget to include price increase communication in your action plans.

  • Develop customer price increase stories and communication materials.

  • Train the sales team to deliver the stories.

  • Equip them with the communication materials.

 

Finally, execute the plans.

 

 

Expert Tips:

 

Ensure your surcharges and rebates policy align with your overall strategy and positioning. Sometimes, not charging for surcharges is the right thing to do. At other times, charging is what you need to do.

 

 

Way #4: Enhance Product Mix Margin

 

An alternative to price increase: you can improve your product mix margin instead.

 

You can do this by shifting customers to the higher margin products (up-selling), getting customers to buy other products (cross-selling), killing your non-profitable or low-margin products (product rationalization), and tweaking your product to increase the margin (value engineering).

 

 

Strategic Objectives:

 

  1. Improve total margin from each customer (without direct price increase).

  2. Sell more profitable products.

  3. Eliminate complexity and costs by killing the long tail of non-profitable products.

 

 

Execution Steps:

 

First, you start by immediately capturing the low-hanging fruit:

  • Tweak your product to increase margin, e.g., smaller size, cheaper packaging, fewer features, etc. Most of the time, there are many non-essential features in your products.

  • Eliminate negative gross margin SKUs – unless there is a strategic reason behind it. Remember, from the economic point of view, anything with a negative variable cost is not worth selling (the more you sell, the more you lose, not even enough to cover the overheads). Make sure you challenge the reasons hard.

 

Then, you can find longer-term opportunities:

  • Review opportunities by customer/sales channel.

  • Prioritize opportunities.

  • Set improvement targets.

 

Finally, prepare detailed action plans and execute them.

  • Raise the intensity of the upselling effort.

  • Track progress.

 

 

Way #5: Accelerate Volume Growth

 

Increasing your sales volume (selling more) is one of the interesting levers.

 

The possibilities are vast for creative people.

 

You can sell more of the existing products to the existing customers, sell the existing products to new customers, sell a new product to the existing customers, or sell a new product to new customers.

 

You can introduce new services, enter new countries, move into new value chains, or enter a new industry.

 

 

Strategic Objectives:

 

  1. Capture short-term sales opportunities in all products, customers, channels, or regions.

  2. Sell as much as possible while maintaining similar discounts and cost levels.

 

 

Execution Steps:

 

First, you quickly boost short-term sales opportunities.

  • Raise the intensity of outbound sales calls to increase sales.

  • Push sales via distributors.

  • Increase product coverage on all channels/platforms. Ensure listing on all relevant channels/platforms.

 

Then, you can review opportunities by sales channel for longer-term sales push.

  • Inside sales: Review pipeline, prioritize leads, and revisit targets.

  • Direct sales: Analyze product group penetration for large accounts, determine who to target by how much, and revisit sales targets.

  • Distributor: Benchmark distributor performance and define priority actions.

  • eCommerce: Identify priority gaps in platform listings, review new platform listings, increase product coverage on platforms, and launch short-term marketing push.

 

Afterward, prepare detailed action plans, set sales targets, and tracking.

 

Finally, execute the plans.

 

 

Way #6: Empower the Sales Teams

 

You will need to create a high-performing sales team to enable a longer-term sales increase.

 

A good sales team generates higher sales, accelerates growth, and improves customer satisfaction.

 

 

Strategic Objectives:

 

  1. Optimize sales costs.

  2. Reduce the cost-to-serve in all channels.

 

 

Execution Steps:

 

First, you should take immediate action to increase sales effectiveness.

  • Remove non-performing sales representatives. It will reduce costs and stimulate sales performance.

  • Increase sales incentive target levels.

  • Adjust the incentive scheme to be gross-margin-driven, not only volume-driven.

  • Temporarily shift field salespeople to do inside sales while you review key products and customer groups.

 

Then, you can find longer-term opportunities:

  • Gather data.

    • The number of sales representatives and cost per sales representative by customer and channel.

    • Full-Time-Employees and costs by sales representative, by channel, by customer.

    • Incentive schemes for each sales representative.

    • Performance by each sales representative.

    • Other relevant data.

  • Assess sales performance.

    • External benchmarking, e.g., cost per sales representative, total cost, number of sales representatives by channel.

    • Internal benchmarking: performance between various sales representatives.

    • Incentive model analysis: are the incentives effective?

  • Interviews to calibrate findings and workshops to agree on issues.

  • Identify opportunities and define targets.

    • Identify opportunities for short-term cost improvement by channel/customers through workshops.

    • Define targets for selected opportunities.

 

Afterward, you can create detailed action plans for execution.

 

Finally, you execute the plans.

 

 

Expert Tips:

 

External benchmarks are very useful in pushing the sales team out of their comfort zone. It serves as the anchor during the performance benchmark. You can quickly get the benchmark from various providers online. Alternatively, you can do a cost-effective online survey or speak to experts in your industry.

 

 

Way #7. Maximize Marketing ROI

 

To increase profit, you must eliminate ineffective marketing while investing more in effective marketing.

 

Effective marketing can boost your profit quickly (it is one of the most powerful levers of Profit Breakthrough), but you need to understand the rate of return from your marketing operations.

 

 

Strategic Objectives:

 

  1. Review and improve marketing operations to drive growth in revenues.

  2. Reduce cost per acquisition.

  3. Reduce media and agency fees while improving/maintaining visibility.

 

 

Execution Steps:

 

First, you quickly reduce marketing costs.

  • Media/promotion spending.

    • Eliminate brand marketing spending (wait until you understand the effectiveness of the marketing spend).

    • Eliminate communication spending.

    • Eliminate sponsorships.

  • Review performance marketing/ consumer promotions and ensure cost-of-acquisition is higher than customer lifetime value.

  • Agency spending.

    • Realign rates to market without changing talent/mix.

    • Eliminate overhead FTE charges. Often, a quick renegotiation can eliminate many ‘silly’ charges.

    • Ensure no double charges for the same agency resources.

 

Then, you can find longer-term opportunities:

  • Analyze marketing performance in detail.

    • Spend and budget by categories: media, promotions, agencies, etc.

    • Break down by channel, country, product, campaign, etc.

    • Calculate the return on marketing investment, both for the short-term and long-term.

    • Standardized KPIs, tools, and definitions.

    • Organizational structure, skills, and culture.

    • Marketing tools, planning processes, and decision-making processes.

  • Benchmark internally and externally.

    • Direct marketing operational costs.

    • Marketing overheads.

  • Identify short-term opportunities and define long-term impacts.

  • Determine areas for increasing efficiency (achieving the same impact with less costly marketing) and effectiveness (putting more investment to generate a much higher impact).

  • Assess the impact of the identified initiatives.

 

Afterward, you prepare detailed action plans.

 

Finally, you can execute the plans.

 

 

Expert Tips:

 

Use the return on marketing investment as the central driver of your marketing organization/operations.

Driver #2:
Reduce Procurement Costs

 

As a CEO focused on maximizing profitability, it’s critical to recognize that boosting revenues is only half the equation.

 

Strategic cost reduction, especially in procurement, is an equally potent lever for driving profitability.

 

In most industries, procurement represents a large share of total costs, so optimizing these expenses offers one of the fastest ways to impact gross margins and enhance financial performance.

 

By targeting and refining procurement practices, you can capture hidden savings, negotiate smarter, and empower your organization to achieve greater cost efficiencies without sacrificing quality or value.

 

Here are some high-impact approaches:

 

  • Lower Direct Purchasing Costs: Forge stronger supplier partnerships and leverage data to negotiate favorable terms on essential materials and services. By aligning procurement teams and suppliers on shared goals, you can reduce the cost of goods sold, improve supply chain resilience, and secure more competitive pricing.

 

  • Trim Indirect Purchasing Costs: Streamline your indirect procurement, from office supplies to software subscriptions, by tightening up vendor selection and consolidating purchases where possible. Focus on smarter sourcing and efficient contract management to eliminate waste and prevent expense creep.

 

 

A disciplined approach to procurement not only bolsters profitability but also builds a robust foundation for scalable, sustainable growth.

Way #1: Lower Direct Purchasing Costs

 

Reducing your purchasing cost will quickly improve your gross margin.

 

Usually, direct purchasing costs are amongst the biggest cost items.

 

Therefore, significant savings can often be achieved – especially for organizations with a weak supplier management system.

 

 

Strategic Objectives:

 

  1. Identify the cost categories with the largest cost-saving potential.

  2. Renegotiate the commercial terms to execute cost savings.

  3. Change suppliers to get better prices.

 

 

Execution Steps:

 

First, you start by reviewing suppliers' and category practices' existing spending.

  • Gather and consolidate data in a procurement cost database. It could be a simple excel spreadsheet or a massive SQL data file.

  • Analyze the spending, and break it down by category, product, component, supplier, etc. Then, focus on the key cost categories (e.g., top 20 high-spend categories).

 

Then, you review the existing procurement practices and decision-making processes.

  • Interview the buyers and other related key stakeholders (e.g., Procurement Director, Finance Director, the CFO, the CEO).

  • Map the relevant processes/practices/guidelines to identify the weaknesses and room for improvement.

  • Check if the existing spending practices comply with the policies. Measure compliance in the key categories.

 

Afterward, you can identify quick-win opportunities to reduce the direct purchasing cost. Here are some ideas that you can pursue:

  • Benchmarking: Get external cost benchmark by category. Use them to identify opportunities to reduce spending.

  • Bundling: Coordinated purchasing across divisions to generate more volume. Get better prices by giving suppliers more volume (e.g., give them a bundling contract for both sugar and flour to get better prices).

  • Business Unit optimization: Renegotiate prices based on price differences across Business Units or countries (i.e., if one of your Business Units receives the lower price, you can ask for that price for your other Business Units).

  • Change supplier: Examine if other suppliers can provide lower prices.

  • Demand management: Cutting back volume purchased through proactive planning and behavioral change. For example, an investment bank reminds its analysts not to print all reports to reduce Paper and printing costs. Other ways to reduce demand: reduce volume/frequency, adjust specifications, adjust service levels, eliminate unused, etc.

  • Location optimization: Find price differences across locations (see if buying from the cheaper location is possible) or find a closer supplier to reduce transport costs.

  • Long-term deal: Get better prices by extending long-term contracts (e.g., set for a 5-year contract to get lower prices).

  • Make or buy: Examine if making the goods/providing the services internally in-house or purchasing the goods/services externally can be cheaper.

  • Process optimization: Improving operational interfaces and decision-making processes. For example, introduce tender to obtain multiple quotes as part of the process. Other examples include: enforcing the use of preferred suppliers and using standardized agreements.

  • Simply Push the Suppliers: Renegotiate prices based on credible threats, benchmarking, and above-average supplier margins. Sometimes suppliers make a lot of margins just because your company doesn’t pay attention.

  • Standardization and redesign: Change standards and specifications to cut costs while still meeting the needs of customers. For example, changing from Class I Hazelnuts to Class II Hazelnuts.

  • Supplier collaboration: Work with the suppliers to find cost-reduction opportunities, for example, by integrating your supply planning with the supplier to drive down the overall supply chain cost.

  • Supplier management: Review supplier performance. Identify low-performing suppliers. And use the performance to renegotiate the prices.

  • Use the trend: Renegotiate prices based on input materials price decrease. For example, if the price of cacao gas declines, you can ask for a chocolate price reduction.

  • Value engineering: Examine value engineering/ product cost reduction options. For example, ask your cake suppliers to tweak their ingredients to give you a cheaper cost.

 

Once the quick-win opportunities are identified, you can size and prioritize the long-term opportunities.

  • Quantify opportunities and assess the potential impact.

  • Prioritize opportunities.

  • Set targets and timelines.

 

For all categories with high spending, determine an approach for capturing the potential.

 

If your approach involves supplier negotiation, please don't forget to prepare for supplier negotiations.

  • Plan for negotiations (what to say to whom, by who, when, and how).

  • Develop supporting material.

 

Finally, execute the plan.

 

 

Way #2: Trim Indirect Purchasing Costs

 

Indirect purchasing costs are often overlooked due to their varied and smaller size.

 

However, many small cost buckets add up to a high total cost.

 

And these cost buckets are the ones that are usually within your control to a high degree.

 

 

Strategic Objectives:

 

  1. Identify the cost categories with the largest cost-saving potential.

  2. Renegotiate the commercial terms to execute cost savings.

  3. Change suppliers to get better prices.

  4. Implement stricter policies to reduce spending.

  5. Enforce compliance with stricter policies.

 

 

Execution Steps:

 

The steps for reducing Indirect Purchasing Costs are the same as those for lowering Direct Purchasing Costs.

 

To avoid repetition, please see the steps outlined above for Direct Purchasing Costs.  

 

However, due to the nature of indirect spending, you can often use stricter policies to reduce spending.

 

Hence, there are two additional quick-win opportunities you can explore:

  • Tighter policies and guidelines: Typical quick win categories are employee travel, meetings, conferences, IT equipment, sponsorship, company cars, etc.

  • Standard Reduction: Remove the most expensive options from the list of alternatives, e.g., airfares (no business class), cell phones (switch Apple), uniforms (cheaper materials), and agencies (cheaper agencies).

 

 

Expert Tips:

 

  • Focus on High-Impact Categories: Prioritize adjustments in the largest categories that will make a significant impact on your bottom line. This ensures that your efforts yield the maximum financial benefit without spreading resources too thin.

 

  • Supplier Considerations: Avoid focusing solely on the lowest prices from the cheapest suppliers. As one company discovered, opting for thinner toilet tissue to save costs ended up increasing overall expenditure because employees used more sheets. This underscores the importance of balancing cost with quality and utility.

 

  • Employee Morale and Value Proposition: Be mindful of the impact that overly stringent cost-cutting measures can have on employee morale. Excessive penny-pinching can harm employee satisfaction and loyalty, and social media is rife with complaints about companies perceived as overly frugal. Consider your employee value proposition as a strategic component of your overall business approach.

Driver #3:
Optimize Operational Costs

 

Operating costs are a lever you have full control over, offering an immediate path to impact profitability.

 

And because even small adjustments in operations can yield significantly different outcomes, focusing on efficiency improvements can be transformative.

 

Here are some of the most powerful ways to optimize operational efficiency:

 

  1. Boost Manufacturing Efficiency: By implementing lean methodologies, you can streamline production, reduce waste, and amplify productivity. Lean practices focus on minimizing non-value-adding steps, allowing you to cut costs while maintaining quality. Efficient production processes ensure you make the most of every resource, from raw materials to labor.

 

  1. Enhance Service Operation Efficiency: Fine-tuning your service delivery can lead to faster response times and heightened customer satisfaction. Identifying bottlenecks, optimizing workflows, and leveraging customer feedback enables your team to serve more effectively, keeping satisfaction high and costs low.

 

  1. Embrace Digitalization: Automation and digital tools are game-changers for operations. By digitizing processes, you can reduce manual errors, lower overhead, and improve consistency in service and production. From automated data entry to intelligent scheduling, digital tools increase speed, reduce labor costs, and enhance customer experience.

 

  1. Refine Supply Chain Management: Leveraging advanced analytics to optimize your supply chain ensures alignment between sales and operations. By improving forecasting, coordination, and planning, you can minimize stockouts, reduce excess inventory, and improve customer fulfillment, all while managing costs down.

 

When operational efficiency becomes a continuous focus, you create a resilient, cost-effective organization poised for sustainable growth. Each incremental improvement compounds, strengthening your bottom line and making you more competitive.

Way #1: Boost Manufacturing Efficiency

 

Reducing manufacturing costs is a well-studied lever.

 

Lean engineering, six sigma, and kaizen continuous improvement culture are the three most popular methodologies for efficiency improvement.

 

Furthermore, manufacturing footprint optimization could consolidate factories and close inefficient sites.

 

Further capital investment in modern equipment will also reduce manufacturing costs.

 

 

Strategic Objectives:

 

  1. Optimization of manufacturing network.

  2. Increase site efficiency.

  3. Leverage technology to reduce costs.

 

 

Execution Steps:

 

First, you analyze existing manufacturing performance. Then, consider doing on-site plant assessments (such as site visits, workshops, quantitative and qualitative improvement-levers assessments) and benchmarking (including internal and external KPI benchmarking, direct and indirect manufacturing processes).

  • The cost structure for each site.

  • Capacities of sites.

  • Utilization of lines (line-by-line) for short- and mid-term.

  • Overview of manufacturing footprint.

  • The number of manufacturing employees (full-time, part-time, agencies).

  • OEE/labor efficiency.

  • Cycle time/lead time.

  • Material flow/layout.

  • Value Added/Non-Value Added analysis.

  • Crewing analysis.

  • Utilization/network analysis.

 

Next, you can assess and prioritize opportunities. The list is endless – a walk along the process, a curious mind, and talking with the factory people will give you many good ideas (I am always surprised that people have many good ideas but never voice them until asked).

 

Here are a few ideas to get you started:

  • Adjust manufacturing capex to match demand (zero-based capex budgeting).

  • Review ongoing manufacturing projects and cut the underperforming ones.

  • Rightsizing of capacity to match demand.

  • Optimize work shifts, line staffing, and production schedules (e.g., to reduce overtime payment and downtime).

  • Re-negotiate external lease and rent contracts (staff and equipment).

  • Insource external services (to fill idle capacity).

  • Store or sell unused equipment capacity.

  • Eliminate immediate capacity bottlenecks.

  • Use data science to optimize the maintenance CAPEX.

  • Speed up the production line speed (e.g., test what happens when the line speed is increased by 5%, 10%, ... beyond the OEM's speed recommendation).

  • Shorten the distance traveled by the robotic arms.

 

After that, you can create detailed action plans and set improvement targets.

 

Finally, implement the plans and track the results.

 

 

Way #2: Enhance Service Operation Efficiency

 

Most companies not only produce goods but also produce services.

 

You can reduce the cost of service production by streamlining your service operations.

 

 

Strategic Objectives:

 

  1. Improve process efficiency

  2. Reduce waste in service processes

 

 

Execution Steps:

 

First, you review service operations processes and performance (cost, headcount number, processes, outputs, etc.).

  • Stage-by-stage issues identification.

  • Performance Benchmarking.

  • Internal and external interviews.

  • Identify key processes and set targets.

  • Benefit mapping.

  • Define a roadmap to reach targets.

 

Once you have done so, you can identify and prioritize improving business processes.

  • Remove unnecessary services and offerings that aren’t valued by the customers (both internal and external customers).

  • Adjust service levels to a viable minimum for internal and external customers. This will reduce costs and customer satisfaction, but not to the point of customer switching.

  • Adjust service capacity to match demand.

  • Balance capacities with demand and remove bottlenecks (e.g., shift planning).

  • Remove overcapacity (external vendors, temporary labor, internal workforce).

 

After that, you define improvement plans and develop a roadmap for the prioritized processes.

  • Set up implementation monitoring and tracking.

  • Launch daily capacity management meeting.

  • Set up a continuous improvement roadmap.

 

Finally, implement the plans.

 

 

Way #3: Embrace Digitalization

 

Adopting technology and digitalizing your operations can generate a significant impact.

 

In manufacturing, you can use robotics 24/7 to increase output dramatically while reducing labor costs.

 

In banking, you can replace your physical branch with online banking (many fintech companies don’t even have a single physical branch today).

 

Similarly, many successful retailers today are purely digital with no physical store.

 

So, take a hard look at your business model and consider how going digital can improve it.

 

 

Strategic Objectives:

 

  1. Digitalize your operations: use digital to deliver.

  2. Improve your digital enablement.

  3. Use digital as part of your offering.

 

 

Execution Steps:

 

First, you identify what is possible.

  • Map the available digital solutions. This is necessary because every year, new technologies come in.

  • Review existing partnerships with technology providers and identify potential in new technologies.

  • Expert interviews.

 

Then, you review your existing operations (costs, number of headcounts, outputs, process) to find opportunities.

  • Assess the digital maturity of your business. You should be able to do this once you map all the available digital solutions. If you don’t know where to start, do quick desktop research: many consulting firms provide their assessment sheet online, which you can adjust to your needs.

  • Identify use cases for immediate resource savings by implementing Robotics Process Automation, Artificial Intelligence, or Machine Learning.

 

After that, you can prioritize improving the business processes and start preparing detailed action plans.

  • Digital enablement roadmap.

  • Scaling up process automation.

  • Self-service digitally.

 

Finally, implement the plans.

 

 

Way #4: Refine Supply Chain Management

 

An inefficient supply chain hides a lot of costs.

 

You can realize a big saving by optimizing your supply chain.

 

Much can be improved from inbound logistics, warehousing, and outbound logistics to supply and operation planning.

 

 

Strategic Objectives:

 

  1. Optimize supply chain network.

  2. Optimize the Distribution Center/warehousing footprint.

  3. Increase process efficiency (e.g., S&OP).

  4. Improve supply chain service level.

 

 

Execution Steps:

 

First, you review the supply chain performance.

  • Elements to be analyzed included:

    • Supply chain cost.

    • Supply chain utilization.

    • Supply chain Full-Time Employees.

    • Supply chain planning.

    • Supply chain footprint overview.

    • IT system mapping.

    • S&OP process mapping.

  • Conduct supply chain benchmarking (external benchmarks such as APQC can be helpful) and analyze gaps for improvement.

  • Analyze the S&OP output to optimize asset structure, lead time, supplier forecast, and capacity planning.

  • Conduct a focused supply chain maturity assessment for identified gaps.

 

Then, you can identify and prioritize opportunities. Example of opportunities:

  • Review the demand plan and make the necessary adjustments.

    • Challenge and update sales forecasts. Make sure the sales forecast is accurate.

    • Compare against historical data and customer forecasts.

    • Monitor forecast accuracy.

  • Adjust both internal and external capacities to match demand.

    • Rightsizing supply chain capacities (staff and equipment) according to short- and mid-term demand.

    • Manage supply chain capex (i.e., make sure the supply can meet both the current and future demand)

  • Review ongoing projects and eliminate the underperforming ones.

  • Reduce costs by:

    • Using internal or external warehousing.

    • Renegotiating warehousing contracts.

    • Renegotiating external contracts (rates, service, scope).

    • Using leased/temporary staff.

    • Using leased equipment.

    • Using external transportation capacities (or renegotiating the contracts and rates).

 

After that, you can prepare detailed action plans and set the target.

 

Finally, you implement the plans.

Driver #4:
Improve Return from R&D Investments

 

R&D and product development investments vary greatly across industries, but when executed strategically, they can be transformative drivers of future EBITDA growth.

 

In fields like pharmaceuticals or high-tech, R&D is the lifeblood of innovation and competitive differentiation, but in other sectors, a more targeted approach may yield better returns.

 

Regardless, R&D that lacks strategic focus or efficiency risks draining valuable resources—even if the costs are capitalized.

 

To ensure R&D delivers maximum impact:

 

  1. Rationalize R&D Projects: Prioritize initiatives that directly support key strategic goals. Streamline resources to focus only on projects with high potential to drive revenue growth, address market demands, or strengthen differentiation.

 

  1. Accelerate R&D Processes: Apply lean engineering principles to shorten development timelines and speed up the path to market. This not only reduces costs but also enhances responsiveness, allowing you to capture market share faster.

 

Strategic, outcome-driven R&D helps build future resilience, keeping your pipeline of innovations aligned with both customer needs and long-term growth objectives.

Way #1: Rationalize R&D Projects

 

You can improve the effectiveness of your R&D by removing the long-tail R&D projects (the ones with a slight chance of success or small impact) and focusing on a few small projects (the ones with high impact and a high probability of success).

 

 

Strategic Objectives:

 

  1. Remove non-performing R&D projects.

  2. Speed up critical R&D projects.

  3. Identify missing key R&D projects to be initiated.

 

 

Execution Steps:

 

First, you start by reviewing all R&D projects in the pipeline in terms of:

  • Spending.

  • Maturity/Progress.

  • Risk profile (Probability of Success).

  • Expected Outcome/Impact.

 

Based on the review, you can analyze the status of R&D performance.

  • Identify critical projects based on the expected impact and risk profile.

  • Identify missing projects (e.g., by comparing the project pipeline to market requirements, you can identify gaps).

 

Then, beyond individual projects, analyze also the entire R&D process (e.g., via interviews and document reviews):

  • Decision-making process.

  • Monitoring process.

  • Accountability/responsibility for the results.

  • The incentive for success.

  • Internal Performance vs. External Benchmark.

 

Once you understand the performance of each R&D project as well as the performance of the entire process, you can identify opportunities and develop initiatives, e.g.,

  • Eliminate projects that are unlikely to succeed (technology/market risks) or are uncompetitive.

  • Speed up critical projects.

 

Finally, you execute the implementation plans.

  • Terminate projects that have failed or did not pass the thresholds and redeploy resources to better projects.

  • Eliminate the long-tail of projects with uncertain outcomes or long-time-to-market.

  • Ensure sufficient resourcing and attention to the must-deliver projects.

  • Terminate projects with significant deviations from the initial plan if no clear actions exist to fix them.

 

 

Way #2: Accelerate R&D Process

 

Lean engineering can help you to reduce the costs of your R&D smartly.

 

There is no need to spend a fortune on innovation when you can avoid it.

 

 

Strategic Objectives:

 

  1. Identify process improvements for the R&D/Product Development process.

  2. Execute lean engineering R&D.

 

Execution Steps:

 

First, review the performance of the entire R&D division.

  • Total Cost.

  • The number of Full Time Employees.

  • Outputs generated.

 

Then, identify opportunities by checking whether:

  • KPIs performance is better or on par with external benchmarks.

  • The end-to-end R&D process is lean (e.g., by conducting value stream/process mapping and applying lean engineering principles).

  • Pain points and bottlenecks exist (e.g., by interviewing the R&D staff, the users of R&D services, the management team, and other relevant stakeholders).

 

Finally, develop the action plans and execute them.

  • Remove redundant, parallel development processes.

  • Remove over-engineering and extra product features that customers are unwilling to pay for.

  • Free up the capacity of skilled R&D experts by letting non-experts do admin/basic/repetitive tasks.

  • Remove process obstacles creating waiting time (e.g., via proper sequencing).

  • Remove variants and use standards across products.

 

 

Expert Tips:

  • R&D people often tend to create many R&D projects. So focus on bigger, better projects and eliminate everything else.

  • Sometimes, you don't have to develop everything in-house. You can partner with universities, research centers, and other companies for joint R&D projects.

  • Management systems often hinder the full potential of R&D. Make sure you unleash the power of R&D experts by eliminating this blocker.

  • It is imperative to have capable R&D experts. Consider reviewing the skillset of your R&D people too.

Driver #5:
Enhance Management Effectiveness

 

Effective management is the backbone of operational excellence and profit growth, while weak leadership can erode profitability over time.

 

For sustained financial success, it’s essential to build a high-performing management team that’s equipped to make sound decisions and execute them efficiently.

 

To optimize your management for growth:

 

  1. Strengthen the Management Team: Invest in leadership development programs that sharpen strategic thinking and improve execution. A well-rounded team with a clear vision and capability at the helm is better positioned to lead profit-boosting initiatives across the organization.

 

  1. Reinforce Performance Management Systems: Establish performance metrics that directly tie to profit goals, supported by incentives that drive team focus and motivation. When employees see how their achievements link to rewards, they’re more likely to go the extra mile for company growth.

 

  1. Enhance Frontline Leadership: Provide frontline leaders with training and tools that empower them to drive daily performance improvements and foster team engagement. These leaders are the link between strategy and execution, and their skills can make a tangible difference in operational effectiveness.

 

A management team built on these principles doesn’t just maintain profitability—it actively fuels growth, creating a culture of accountability and high performance across all levels of the business.

 

 

Way #1: Strengthen the Management Team

 

Whether your business can successfully amplify your profit depends on the caliber of the people in the top management team.

 

As a CEO, you need the best people to deliver the best result. For example, you must get a good marketing director if you want an excellent marketing result.

 

Good people aren’t cheap, but they amplify profit greatly.

 

 

Strategic Objectives:

 

  1. Define the critical management capabilities needed.

  2. Reviewing current team capabilities.

  3. Ensure that the right team is in place.

 

 

Execution Steps:

 

First, you define the leadership priorities based on the Profit Breakthrough requirements, i.e., what management capabilities are needed to deliver Profit Breakthrough successfully.

  • Define critical Profit Breakthrough roles and management capabilities needed.

  • Define what to be assessed.

  • Review the current management recruitment process.

 

Then, you decide how to assess the leaders.

  • Determine the scope of leaders to be assessed (typically top 20-50 leaders, however, don’t forget to consider the promising junior people too).

  • Determine the assessment tools (can be in-house tools or outsourced externally). Usually, the tools involve 360-degree assessment:

    • Self-assessment.

    • Peer assessment (same level assessment).

    • Direct report assessment (downward assessment).

    • Supervisor assessment (upward assessment).

    • HR data and assessment (historical and future potential assessment).

  • Decide on how to communicate the assessment. You don't want to create panic in your top leadership rank.

 

After that, you can start assessing the leaders.

  • Launch self-assessment.

  • Interview the leaders.

  • Prepare feedback.

  • Conduct workshops to discuss results.

 

Once assessed, compare the assessment result with the management capabilities needed. Based on that, you can:

  • Assign candidates to key positions (matching the needs with the capabilities).

  • Define urgent leadership upskills activities (addressing the capability gaps).

  • Determine the need for external recruitment (if the required capabilities are unavailable internally).

  • Find solutions for the redundant leaders that aren't needed in the company.

 

Finally, you can prepare detailed action plans and execute them.

 

 

Way #2: Reinforce Performance Management Systems

 

Performance Management System (PMS) is a system that motivates and encourages your people to deliver.

 

A robust PMS ensures results are delivered.

 

Therefore, PMS is one of the most powerful things you can implement to drive profit growth.

 

 

Strategic Objectives:

 

  1. Adapt the PMS toward Profit Breakthrough.

  2. Incentivize desired behavior.

  3. Retain the key people.

  4. Reduce costs.

 

 

Execution Steps:

 

First, you analyze the existing performance management system.

  • Review targets for the company as well as employees.

  • Assess PMS process and incentives.

  • Identify low/high performing employees and their benefits/costs.

  • Conduct interviews.

 

Then, you can identify opportunities, prioritize them, and agree on actions.

  • Offer incentives for savings identification (for employees) and realization (for managers).

  • Review potential savings due to the reduction of incentives and other costly efforts of low-performers or low-potentials (i.e., reduce their benefits, training, and travel as legally possible. Hopefully, they will resign by themselves).

  • Adjust targets to meet immediate business requirements. Ensure the incentives are strongly linked with business performance and savings realization.

  • Reduce the complexity of the PMS process and the effort needed from the HR side to free up HR personnel, time, and resources. For example, you can reduce the number of calibration rounds and consolidate HR forums.

 

Finally, plan the initiatives and implement them.

 

 

Way #3: Enhance Frontline Leadership

 

Your middle management is the group of people who lead the employees at the frontline.

 

They play a vital role in ensuring successful Profit Breakthroughs.

 

For the Profit Breakthrough to have a lasting impact, you must convert and upgrade the frontline leaders.

 

 

Strategic Objectives:

 

  1. Develop frontline capabilities.

  2. Develop frontline leadership.

  3. Drive better results.

 

 

Execution Steps:

 

First, you start by reviewing the current frontline teams and leadership.

  • Conduct HR and management interviews to map possible issues.

  • Analyze the organizational structure and performance of the frontline management.

 

Then, you can assess the opportunities.

  • Identify low-performers with internal and external benchmarking on performance.

  • Promote the high performers and the high potential employees.

  • Reduce costs of the low performers and the low potentials.

  • Create an upskilling plan.

  • Review and detail opportunities in workshops with management.

 

After that, you can prioritize opportunities and set targets.

  • List priority actions based on potential and feasibility.

  • Update targets.

 

Prepare action plans (don't forget to prepare for the change management plan, too) and implement them.

 

 

Expert Tips:

 

  • Consult the legal department, as initiatives related to people can be sensitive and tricky.

  • Different regions have different rules and norms, so be very careful. In some countries, the consultation process can take very long.

  • Make sure the right people with the right capabilities and mindset are in critical roles. Don't give critical roles to the wrong people just to satisfy them.

  • People changes should be done quickly to minimize the pain.

Driver #6:
Streamline Organizational Overheads

 

We’ve all seen it—companies with high operating margins but disappointing EBITDA due to the weight of unchecked overhead.

 

Without intervention, overhead expenses tend to creep up each year until they become unmanageable, cutting deeply into profitability.

 

Fortunately, overheads present opportunities for significant cost efficiencies, making them a prime area for profit breakthroughs.

 

Here’s how to leverage overhead reduction for long-term profitability:

 

  1. Delayer the Organization: Streamline organizational structures by removing unnecessary layers, which not only reduces costs but also enhances agility and accelerates decision-making. Fewer layers mean faster communication and a more responsive organization.

 

  1. Optimize Support Functions: Assess support departments such as HR, finance, and IT to identify cost-saving opportunities. By simplifying and automating where possible, companies can reduce expenses without compromising service quality or efficiency.

 

  1. Reduce Cost per Full-Time Employee (FTE): Evaluate workforce expenses, from benefits to training programs, to ensure they’re generating value. Implementing efficiencies in workforce management allows for leaner operations without impacting productivity.

 

  1. Right-Size Headcount: Adjust staffing levels to align with strategic priorities, maintaining optimal capacity without overextending resources. This process ensures that the organization is staffed to handle current and forecasted demands effectively.

 

By actively managing overhead costs, companies not only improve EBITDA but also build a leaner, more adaptable organization capable of supporting sustainable growth.

 

 

Way #1: Delayer the Organization

 

Organization delayering is one of the easy levers to save costs quickly.

 

Over the years, as companies grow, they often accumulate a lot of inefficiencies.

 

As a result, many companies are too obese and need to detox.

 

If you cut the middle management, i.e., the layers between the workers and the senior management, you can save costs without much affecting the performance – at least for the short term.

 

 

Strategic Objectives:

 

  1. Eliminate ineffective or duplicate structures.

  2. Increase organization efficiency.

  3. Reduce the number of high-cost management positions.

  4. Simplify the organization.

 

 

Execution Steps:

 

First, you start by stopping any changes to the organizational structure (i.e., freezing the baseline).

  • Halt and review ongoing recruitment processes.

  • Tighten criteria for resource requests.

  • Halt any re-organization activities.

 

Then, you can map and validate the organizational baseline.

  • Collect the organigram (of the organizational structure).

  • Gather the employee data (usually in SQL database or Excel spreadsheet format). Ensure the employee data contains at least: Employee ID, Supervisor ID, Job Title, Unit/Function, and Personnel cost.

 

Afterward, you analyze the organizational structure.

  • Consider organizational structure benchmarking if you are planning for massive re-organization. This way, you can see the best practices inside and outside your industry.

  • Set the structural design principles, e.g., Minimum and Median Span of Controls, the Maximum number of layers, Player/Coach rules, the FTE targets, how to handle shadow resources, etc.

  • Assess the number of layers, the span of control, and organization dysfunctions based on the design principles.

  • Come out with various options for organizational structure (along with their pros and cons).

  • Decide the best target operating model.

 

Following that, you can set an ambitious target and break it down per function. Typically you can plan for a 20-30% headcount reduction.

  • Run "zero-based" organization-design workshops to share analysis results, agree on design principles, and set headcount reduction targets.

  • Identify the restructuring initiatives by function.

  • Develop the final blueprint of the organizational structure, function by function.

  • Quantify the impact and determine the timeline.

 

After that, you can prepare detailed plans.

  • Action plans for each initiative.

  • Align with HR and Legals on retention, work council, and severance payments. Ensure all legal requirements are met, and key talents are retained.

  • Determine how to track progress.

 

Finally, you can implement.

 

 

Way #2: Optimize Support Functions

 

Support functions are areas where you can reduce the cost without affecting the performance significantly, at least in the short term.

 

 

Strategic Objectives:

 

  1. Reduce personnel costs in the support function.

  2. Focusing on business/value-critical activities.

  3. Lean support functions/service centers.

 

 

Execution Steps:

 

First, you start by reviewing the support functions:

  • Vision and strategy of the function.

  • Mandate and Governance.

  • People and behavior.

  • Organizational design.

  • Processes.

  • Systems & applications.

  • Vendors/sourcing.

 

Then, you review the existing cost and FTE number.

  • Map the support functions by FTE.

  • Find inefficient FTE allocations and double posting. Assess possible inefficiencies and pooling options by analyzing organizational structure by function (i.e., logic, layers, levels, and span of control).

  • Conduct costs and FTE numbers benchmarking (versus peer group) if needed.

 

After that, you can identify savings opportunities by support function.

  • Prioritize support functions' activities. For example, terminate non-business-critical and non-value-add activities (including end non-critical support functions).

  • Short-term termination or renegotiation of outsourcing contracts.

  • Minimizing individual contributor positions by outsourcing to a cost-effective vendor.

  • Don't forget to quantify the impacts.

 

Afterward, you can prioritize actions.

  • Conduct a round of stakeholder workshops to understand priority areas by function.

  • Agree on actions: talent, key processes, shared services, tools, and Make-or-Buy.

  • Prioritize actions and set targets.

 

Finally, implement the priority actions.

 

 

Way #3: Reduce Cost per FTE

 

Costs per FTE are popular for reduction because you can easily benchmark the costs against peers.

 

You can use them to ensure you are cost-competitive against other players.

 

An alternative to reducing the number of headcounts is to reduce the average cost per FTE.

 

 

Strategic Objectives:

 

  1. Reduce costs per FTE.

  2. Ensure a competitive cost base.

 

 

Execution Steps:

 

First, review the existing costs (cost per FTE and per category).

  • Overtime usage and premiums paid.

  • Vacation day usage.

  • Performance grid.

  • Bonus paid.

 

Then, you can assess and prioritize opportunities.

  • Interviews to find opportunities.

  • Benchmark pay scheme based on job families.

  • Review contracts (collective and individual agreements).

  • Review other levers (voluntary payments and "goodwill" handling).

  • Analyze opportunities and quantify impacts.

    • Stop all voluntary payments from the company, both for collective and individual contracts.

    • Reduce payments due to lax handling of company regulations.

    • Reduce overtime premiums by optimizing working shifts.

    • Reduce payments due to incorrect grading/allocation.

    • Enhance working time (number of hours, number of vacation days). For example, reduce paid break-time, or increase the number of vacation days instead of giving a pay raise.

    • Be rigorous in performance bonification.

    • Prepare introduction of lower-cost collective bargaining agreements where possible.

  • Prioritize opportunities based on impact and easiness.

 

After that, you can prepare action plans and communication plans.

 

Finally, implement the plans.

 

 

Way #4: Right-Size Headcount

 

The easy way to cut overhead is to reduce the headcount.

 

However, if done smartly, it may not even affect the operational performance.

 

This is because many companies have an inefficient level of manpower in the first place.

 

A lot of companies tend to throw manpower into solving problems (instead of finding intelligent solutions).

 

 

Strategic Objectives:

 

  1. Define the instrument for headcount reduction.

  2. Reduce internal FTE.

  3. Reduce external FTE.

 

 

Execution Steps:

 

First, you review existing headcount levels (including externals and suppliers where relevant).

 

Then, you determine which groups are in scope for headcount reduction.

 

Afterward, find opportunities for headcount reduction.

  • Stop contracts of external employees.

  • End or shorten temporary contracts (e.g., students, interns).

  • Speed-up termination of senior executive contracts.

  • Realize all retirements and push for leave of absence solutions.

  • If existing HR regulations permit soft headcount reduction, use them to reduce staff.

  • Prepare a reduction program, and consider a voluntary retirement program as a quick instrument.

  • Set up allowance packages.

  • Screen opportunities (including regulations to identify leeway and possibilities).

 

Following that, you can set a top-down target headcount in line with your business scenarios.

 

Then, you need to prepare detailed action and communication plans.

  • Enable HR business partner to set up KPI and tracking logic.

  • Prepare talks with codetermination bodies (e.g., Labor Unions) if required.

  • Define packages for the codetermination process.

 

Finally, you launch the communications and implement the plans.

 

 

Expert Tips:

 

  • I normally don’t recommend large-scale headcount reduction in the transformation scenario because it disrupts employees’ morale. This drastic measure is more for a turnaround scenario unless your company is really inefficient.

  • Large-scale headcount reduction is always hard, not just for the company but also for the employees and their families. Therefore, it should only be pursued as a last resort.

  • I always prefer revenue growth to cost-cutting. Everyone can cut costs, but not everyone can grow revenue.

Driver #7:
Leverage Technology

 

Technology is a powerful engine for efficiency—but it can quickly turn into a drain on resources if not strategically managed.

 

Companies often fall into two common traps:

  • Over-purchasing unnecessary tools: When organizations buy too many high-tech tools that sound impressive but don’t directly contribute to business goals, costs can spiral without adding value.

  • Accumulating legacy systems: As companies grow, particularly through acquisitions, they often inherit outdated or redundant IT systems. Without a rationalization strategy, these systems create more complexity and increase maintenance costs.

 

To drive profitability through technology, you need to cut unnecessary IT costs while investing in transformative technologies that streamline operations and reduce expenses over time.

 

Here’s how to prioritize for maximum impact:

 

  1. Simplify IT Systems: Consolidate platforms to eliminate redundancy, reduce maintenance costs, and enhance integration. A streamlined IT environment allows for more efficient workflows and minimizes tech-related overhead.

 

  1. Reprioritize Digital Initiatives: Focus on projects that directly contribute to your strategic goals and deliver strong ROI. By targeting high-impact digital projects, you ensure that each investment propels the business forward and supports broader cost-reduction efforts.

 

These actions help align technology with business strategy, ensuring IT functions as a true enabler of long-term profitability rather than an unchecked expense.

 

 

Way #1: Simplify IT Systems

 

Due to its technical complexity, the IT systems are usually left alone to CIOs.

 

Many business people don’t really understand IT systems; hence the IT costs are not scrutinized like any other cost buckets.

 

For example, I have seen a firm using multiple ERP systems (and paying for multiple systems instead of paying for one).

 

I have also seen cases where the Central Group buys overly high-spec infrastructure/computers that the users don't need.

 

You also often see firms allocating too many IT resources for developing internal software (while cheaper external solutions are available in the market).

 

Remember: simple can mean cheaper and more effective.

 

 

Strategic Objectives:

 

Reduce cost through simplification/optimization of:

  • IT demand management.

  • IT applications/software.

  • IT infrastructure/hardware.

  • IT organization and workforce.

  • IT governance and processes.

  • IT shared services and sourcing.

 

 

Execution Steps:

 

Review existing performances to identify opportunities.

  • Create an inventory of ongoing IT projects. Assess the impacts and gaps to completion (utilize interviews). Ensure you get inputs from both the IT and the business people.

  • Collect data on IT costs, number of Full-Time Employees (FTE), and the demand for IT services (service levels, number of units consumed, applications landscape, IT organization, IT processes, IT governance, and IT outsourcing). When the data is not readily available, use a questionnaire. It would be helpful to split the IT cost by IT functions, e.g.,

    • IT management.

    • Apps development.

    • End-user devices.

    • Data-center.

    • Personnel cost.

    • Hardware cost.

    • Software cost.

    • IT outsourcing.

  • Use benchmarks against peers to find opportunities, i.e., calculate the IT Key Performance Indicators (KPIs):

    • IT costs as % of NSV.

    • IT costs as % of SG&A.

    • Apps development cost as % of total IT cost.

  • Some possible opportunities are:

    • Reduce the service levels for end-users.

    • Reduce the hardware service levels/upgrades.

    • Reduce the number of software licenses.

    • Establish strict prioritization criteria for ongoing and planned IT projects.

    • Stop costly maintenance and customization efforts.

    • Review planned software upgrades.

    • Stop new hardware purchases.

    • Evaluate options to extend the lifecycle.

    • Increase server virtualization.

    • Evaluate the use of cloud IaaS (Infrastructure as a Service) solutions.

    • Reduce external IT staff.

    • Ban IT overtime without approval.

    • Enforce preferred software/hardware solutions.

    • Optimize FTE intense processes (e.g., for small tasks).

    • Reduce admin/indirect tasks in IT.

    • Review ongoing negotiations and contract renewals for cost-saving buckets.

    • Set the maximum IT costs, i.e., the affordable IT target level for the long term.

 

Prepare for the implementation.

  • Size the savings potential for each opportunity.

  • Prioritize the opportunities.

  • Prepare the action plans/detailed planning (including the communication plan and the vendor negotiation plan)

 

Implement the plans.

 

 

Way #2: Reprioritize Digital Initiatives

 

To grow your profit, you must focus on IT projects that generate profits, not costs.

 

For example, instead of having an enormous cost on an IT support center, which is not generating any savings, it is better to invest in machine learning optimization projects that are generating financial savings.

 

 

Strategic Objectives:

 

  1. Understand the current digital maturity level and IT projects.

  2. Review the high-level digital target state.

  3. Develop a streamlined IT project portfolio.

  4. Create the roadmap to the target state.

 

 

Execution Steps:

 

Assess the firm's level of digital maturity (by conducting surveys, interviews, and data gathering):

  • Whether digital is an integrated part of the Business Strategy.

  • Whether the core business is digitized.

  • Whether digital has become the source of new growth.

  • Whether the digital enablers are in place.

 

Review all digital projects in the firm.

  • List all the digital projects (both ongoing and to be launched).

  • Develop a heatmap of issues and potentials (e.g., high impact, gaps vs. benchmarks, or under-developed areas).

  • Conduct a workshop to review all the digital projects together.

 

Reprioritize the projects to create a new project portfolio.

  • Optimize the portfolio of digital projects for the highest business impacts and fastest delivery time. Focus on the projects that will deliver in the short- or mid-term.

  • Eliminate the long tail of digital projects. Stop digital projects that have not passed the thresholds or are significantly falling behind the plan.

  • Redeploy resources from the stopped projects and ensure sufficient resourcing and attention to must-deliver digital projects.

  • Determine the overall target from the prioritized digital projects.

 

Prepare and implement the plans.

  • Update the project targets and milestones.

  • Review the projects regularly.

Driver #8:
Strengthen Growth Opportunities

 

To improve profit sustainably, you cannot think short-term only.

 

You need to think long-term, too, and start improving your growth strategy:

 

  • Revolutionize the Business Model: Challenge conventional approaches by exploring innovative business models that can create new revenue streams and strengthen your competitive edge. This could mean embracing subscription models, platform ecosystems, or value-driven partnerships that enable you to reach untapped markets and enhance profitability over time.

 

  • Identify New Growth Levers: Use data-driven market analysis to pinpoint emerging trends and expansion opportunities. By identifying shifts in consumer preferences or technological advances, you can proactively adapt, diversify your offerings, and capture additional revenue channels.

 

These steps help you lay the groundwork for a resilient growth strategy, positioning your company not just to survive but to thrive in an evolving market landscape.

Way #1: Revolutionize the Business Model

 

Sometimes, your firm needs a new business model because the existing one no longer has a compelling value proposition.

 

 

Strategic Objectives:

 

  1. Review the historical performance.

  2. Identify issues with the existing business model.

  3. Determine the future market opportunities and potential of the new business model.

 

 

Execution Steps:

 

First, you review the existing strengths and weaknesses of your firm's existing business model.

  • Data Analysis.

    • Evaluate the current performance of the business model.

    • Identify the key value drivers of the business model.

  • Internal strengths/weaknesses.

    • Interview the internal/external key stakeholders to understand/map the existing business model.

    • Identify strengths (capabilities and assets) that can be used in the new business models.

  • External opportunities/threats.

    • Conduct market research to understand the opportunities and threats.

    • Estimate the impact on the business model.

 

Then, you find a new value proposition that would become the basis of the future business model.

  • Use various lenses and multiple perspectives to discover new value propositions.

  • Conduct workshops and competitor benchmarking to find new value proposition ideas.

  • Assess the feasibility and value potential of value propositions.

  • Prioritize and select a possible value proposition for the future.

 

After that, you can start designing the new business model.

  • Translate the new value proposition into a business model.

  • Decide how to deliver the value proposition.

  • Decide how to communicate the value proposition.

  • Prepare for the new business model implementation.

 

Finally, start implementing the new business model.

 

 

Way #2: Identify New Growth Levers

 

Sometimes, your firm's business model is still valid, but you want to boost growth.

 

Therefore, it is time to find new growth levers to accelerate growth.

 

 

Strategic Objectives:

 

  1. Identify the growth opportunities.

  2. Prioritize growth opportunities.

  3. Determine areas to accelerate growth.

  4. Identify the most promising way of growth (Grow the Core, Grow the Adjacencies, and Grow New Frontiers).

 

 

Execution Steps:

 

First, define the current performance and the target for accelerated growth.

  • Analyze the historical performance and outlook for future performance.

  • Assess the drivers of value creation.

  • Conduct a workshop to determine the aspiration level.

 

Then, map and assess the breakthrough growth opportunities.

  • Find growth ideas by reviewing the growth areas of industry peers and examples from other industries.

  • Find growth ideas by comparing historical growth patterns with the growth archetypes.

  • Find growth ideas by using the seven levers of growth.

  • Conduct a workshop to identify opportunities.

 

After that, assess the impact magnitude and fit with the current capabilities to prioritize the growth opportunities.

  • Estimate the impact magnitude of the identified opportunities.

  • Compare capabilities with the requirement to deliver growth opportunities.

  • Conduct a workshop to prioritize opportunities.

 

Finally, develop an action plan to pursue the prioritized opportunities and implement the plan.

Driver #9:
Elevate Corporate Performance

 

Corporate performance is often a hidden powerhouse of growth potential, yet it’s an area many firms undervalue.

 

Strengthening this foundation can unlock untapped efficiencies and strategic advantages that significantly enhance company performance.

 

Consider these four impactful steps:

 

  • Effective Cash Management: Proactive cash flow management is critical. By optimizing working capital and ensuring liquidity, you build resilience and enable the flexibility to act on growth opportunities without financial strain.

 

  • Harness Corporate Synergies: Drive efficiency and innovation by capitalizing on synergies across business units. Breaking down silos can lead to better resource utilization, streamlined processes, and a stronger organizational culture, all contributing to a robust bottom line.

 

  • Control Capital Allocation: Strategic capital allocation ensures that every dollar invested directly supports core objectives and maximizes returns. By prioritizing high-impact projects, you steer resources where they’ll generate the most value, amplifying profitability.

 

  • Craft a Compelling Equity Story: Investors respond to a compelling narrative. Craft an equity story that highlights your company’s unique growth prospects, solid financial footing, and pathway to long-term profitability. A well-articulated story attracts investment and strengthens shareholder confidence.

 

Improving corporate performance is a powerful way to fuel growth, enhance stability, and position your firm as a market leader.

Way #1: Effective Cash Management

 

Cash is the lifeblood of the business.

 

Therefore, it must be managed carefully, especially in the Turnaround Scenario (where cash is scarce).

 

 

Strategic Objectives:

 

  1. Understand the current cash liquidity situation.

  2. Plan and execute cash release measures.

 

 

Execution Steps:

 

First, you immediately take control of cash management by establishing a Cash Management Office.

  • Set up a Cash Management Office with a direct reporting line to the CEO or CFO. The role of the Cash Management Office is essentially a cash decision-making committee that involves the CEO and CFO.

  • Standardize the cash-related processes and clarify roles and responsibilities regarding cash and liquidity to ensure quick decisions.

  • Monitor and validate the cash impact of ongoing activities.

 

Once you take control of cash, you can analyze current cash liquidity and establish cash forecasting capability.

  • Create and validate cash liquidity plan.

  • Identify and assess future cash liquidity constraints.

  • Ensure short-term financial security.

 

Then, you need to identify and define cash liquidity improvement measures.

  • Quantify and validate the impacts of quick-win initiatives on short-term and long-term liquidity.

  • Plan initiatives for continuous cash liquidity planning.

 

Launch and implement the liquidity initiatives.

 

 

Way #2: Harness Corporate Synergies

 

If your company is a group of business units, you may need to restructure the group to create more value from parenting, synergies, or disposal.

 

 

Strategic Objectives:

 

  1. Assess the portfolio of business units.

  2. Clarify each business unit's role based on current performance, future attractiveness, and strategic fit.

  3. Define M&A, disposal, and partnership opportunities to be executed.

  4. Develop transaction strategy (spin-offs, divestitures) and prepare for transaction execution.

 

 

Execution Steps:

 

First, you must understand the parenting strategy and portfolio logic (if any).

  • Conduct management interviews to understand the portfolio logic (i.e., why a particular business unit is part of the overall group).

  • Review each business unit's market attractiveness, competitive position, financial performance, and ownership advantage.

 

Then, assess the potential of portfolio businesses.

  • Conduct sum-of-the-parts valuation to identify potential conglomerate discounts. Ideally, you want the value of your overall company to be higher than the sum of the value of all business units.

  • Analyze each business unit’s contribution to historical and future profit generation.

 

Afterward, you can simulate the impacts of possible scenarios.

  • Assess the impacts of portfolio changes (e.g., disposal, closure, acquisitions, merger).

  • Detail the implications of potential portfolio changes (including effects on cash and capital allocations).

 

Then, prioritize the portfolio opportunities and define the future parenting strategy.

  • Define the new portfolio logic.

  • Assess the implications of portfolio changes and decide on potential initiatives.

  • Validate the financial implications of portfolio changes.

  • Define the target portfolio.

 

Develop transaction (M&A, spin-offs, divestitures) plans and prepare for the transaction execution.

 

Implement the plans and execute the transactions.

 

 

Way #3: Control Capital Allocation

 

One of the CEO's most important tools is capital allocation.

 

To optimize your return, you must concentrate capital on the most promising projects.

 

Sometimes, when you don't have promising projects, you must consider whether to return capital to the shareholders (e.g., via dividends or share buybacks).

 

 

Strategic Objectives:

 

  1. Assess current Capital Expenditure (CAPEX) spending, capital allocation, and financial policy.

  2. Identify and implement improvement opportunities.

 

 

Execution Steps:

 

First, you take control of capital spending (which can be done via the Cash Management Office).

  • Restrain Capital Expenditure (CAPEX) spending. Reallocate investments to support critical activities.

  • Consider immediate changes to dividends and share buybacks.

    • Increase to build trust/increase confidence.

    • Decrease to conserve cash.

 

Then, you review current capital allocation across all business units.

  • Identify high performers (by comparing them against peers). Then, make deep dives into outperformers.

  • Analyze each Business Unit’s performance and opportunities against its capital allocation.

  • Understand the current capital allocation practices (why a certain business unit gets that particular sum).

 

After that, you define the limits of your financial policy based on:

  • Cash generation (Free Cash Flow yield) and historical/planned cash use.

  • Balance sheet flexibility (including leverage and credit rating).

  • Free Cash Flow plan and sensitivity analysis.

 

Next, you identify the opportunities for improving capital allocation.

  • Revise the capital allocation guidelines for each business unit.

  • Map potential shifts/reductions in internal allocation (i.e., CAPEX projects).

  • Consider financial policy actions (including share buybacks and dividend increases/reductions).

  • Prioritize the initiatives and estimate the potential impact.

 

Afterward, you can prepare detailed implementation plans and start executing them.

 

Finally, don't forget to establish also a standardized financial management process to ensure long-term performance.

  • Planning and forecasting process.

  • Monitoring and management review process.

 

 

Way #4: Craft a Compelling Equity Story

 

Sometimes it is critical during the Profit Breakthrough to get the support of shareholders, bondholders, pension trustees, and other stakeholders.

 

Therefore, you must prepare the Equity Story and do the Investor Roadshow.

 

 

Strategic Objectives:

 

  1. Assess the current investment thesis and investor base.

  2. Develop an equity story based on the overall Profit Breakthrough agenda.

 

 

Execution Steps:

 

First, you need to understand the external stakeholders’ expectations of the company.

  • Analyze the current investor base to understand the dynamics and constraints from the market.

  • Interview selected stakeholders (e.g., investors and financial analysts) to understand better.

 

Then, you can develop a clear and compelling plan for engaging the financial markets.

  • Identify the target investor type. Don't forget to include other important audiences, such as bondholders, pension trustees, local governments, etc.

  • Define the go-forward investment thesis, key messages, and proof points.

  • Clarify the Roadmap and Aligned Communication Plan for them (i.e., what strategic and financial moves will happen and how we will communicate them).

 

Next, develop the equity story.

  • Benchmark market for successful Investor Relations examples.

  • Understand future competitive advantages and value-creation profile.

  • Create an equity story based on the overall value creation ambition and prioritized drivers.

  • Agree on external Key Performance Indicators and short-term financial policy.

 

Afterward, you can develop the key communication materials and the roadshow plan.

  • Draft initial Profit Breakthrough announcement.

    • Profit Breakthrough announcement.

    • Key messages/talking points.

    • FAQs.

  • Plan a timeline for investor communication along the journey. Don't forget to integrate investor communications with the Profit Breakthrough Management Office's overall communication plan.

  • Create Investor Relations guidelines and a roadshow plan for rapid deployment. Ideally, you would deploy these guidelines together with the Profit Breakthrough Management Office.

 

Finally, you can execute the plans.

Driver #10:
Maximize Return from Working Capital

 

When your company needs cash to fuel growth or turn performance around, optimizing working capital can unlock valuable resources.

 

Here’s how to make a real impact:

 

  • Improve Accounts Payable: Negotiate extended payment terms with suppliers, giving you more time to use cash within the business. Strong supplier relationships allow for flexibility without compromising reliability, so aim to balance extended terms with mutual trust.

 

  • Enhance Accounts Receivable: Streamline your collections process by automating invoicing and following up proactively to shorten the cash conversion cycle. Faster inflows mean you’re able to reinvest sooner, creating a steady cash flow that supports growth and agility.

 

  • Optimize Inventory Management: Use data analytics to hit that sweet spot in inventory levels, minimizing holding costs while ensuring products are available when needed. Efficient inventory management can free up capital while improving responsiveness to demand.

 

These strategies directly improve liquidity, allowing you to reinvest in growth with minimal additional capital outlay.

 

 

Way #1. Improve Account Payables

 

You can use the necessary cash for other short-term initiatives by paying suppliers later.

 

 

Strategic Objectives:

 

  1. Identify options for more favorable payment terms.

  2. Execute initiatives to improve cash flow.

 

Execution Steps:

 

Identify the options for account payables (AP) improvement:

  • Review the AP and terms by suppliers.

  • Benchmark payment times with market level.

  • Map the end-to-end AP management process and identify the room for improvement.

  • Review AP controlling/reporting system.

 

Prioritize opportunities and quantify the impact (i.e., the net working capital effect). Consider the following initiatives:

  • Eliminate early payments.

  • Reduce down payments as much as possible.

  • Review options for early payment discounts.

  • Negotiate temporary extra payment time.

  • Renegotiate terms with "expensive" suppliers.

  • Change payment run from ex-ante to ex-book.

  • Revisit product acceptance conditions.

  • Reject unsatisfactory delivery performance.

 

Develop the re-negotiation plan.

  • Set re-negotiation targets supplier by supplier.

  • Set cash release targets.

  • Design re-negotiation process.

  • Design the war room to drive re-negotiations.

 

Execute the plan and monitor.

 

 

Way #2. Enhance Account Receivables

 

By getting paid by customers earlier, you can use the early cash injection for other short-term initiatives.

 

 

Strategic Objectives:

 

  1. Identify options for more favorable receivable terms and cycles.

  2. Execute initiatives to improve cash flow.

 

 

Execution Steps:

 

Identify the options for account receivables (AR) improvement:

  • Map the internal AR processes (e.g., via interviews) and collect the required data.

  • Analyze the complexity and the running speed of invoicing and dunning processes.

  • Outline weaknesses in AR management.

  • Conduct internal and external benchmarking of AR key metrics (e.g., payment terms).

 

Prioritize opportunities and quantify the impact (i.e., the net working capital effect). Consider the following initiatives:

  • Shorten the invoicing cycle/process as much as possible.

  • Establish early reminders.

  • Set effective overdue prevention.

  • Optimize policies on factoring.

  • Ensure the early start of the dunning process with short cycles and strict consequences (responsibility should be outside the Sales Team, e.g., with the Finance Team).

  • Re-negotiate and harmonize payment terms.

  • Revisit product acceptance conditions.

  • Eliminate early payments.

 

Prepare the action plan.

  • Determine the optimization target.

  • Prepare the action plans, including the customer re-negotiation plan.

  • Design the war room to drive re-negotiations.

 

Execute and monitor progress.

 

 

Way #3. Optimize Inventory Management

 

By holding less stock, you use less cash and can use it for other short-term initiatives.

 

 

Strategic Objectives:

 

  1. Reduce inventories (finished, WIP, raw material).

  2. Set new targets for inventories, update process and order sizes.

  3. Set Key Performance Indicators to steer accordingly.

 

 

Execution Steps:

 

Identify the options for Inventory improvement:

  • Map the internal processes (e.g., via interviews) and collect the required data.

  • Analyze the complexity and the cycles of stock levels.

  • Outline weaknesses in inventory management.

  • Conduct internal and external benchmarking of Inventory key metrics (e.g., Days Sales of Inventory).

 

Prioritize opportunities and quantify the impact (i.e., the net working capital effect). Consider the following initiatives:

  • Organize a sales promotion campaign for the slow-moving finished goods and obsolete inventory.

  • Adjust order lot sizes to demand and inventories (considering order book, current parts inventories, and demand).

  • Introduce rigid order governance.

  • Review existing orders and make adjustments due to expected cancellations.

 

Prepare the action plan.

  • Determine the optimization target.

  • Prepare the action plans.

 

Execute and monitor progress.

 

 

Expert Tips:

 

Don't go overboard with the AR, AP, and Inventory optimization. Unless you are in a dire turnaround situation or have opportunities for quick returns from the cash, you may want to be careful with these initiatives.

  • Overly long AP will make many suppliers unhappy/don't want to work with you/charge higher prices when dealing with your company. This is especially true when your firm lacks supplier bargaining power. Due to their overly long AP term, I know various companies that can only work with a restrictive set of suppliers that charge them higher prices.

  • Overly short AR will make many customers unhappy/don't want to work with you/push for discounts. Again, this is especially true when your firm has no customer bargaining power. Due to their short AR term, I have seen companies who can only work with a restrictive set of customers willing to pay early.

  • Overly low inventory levels can lead to poor customer service levels (i.e., cannot fulfill orders in time and on full).

 

 

* * *

 

So far, we have discussed the 10 drivers for profit breakthrough.

 

In the next chapters, we will discuss the step-by-step actions needed for you to execute the Profit Breakthrough.

Profit Breakthrough:
Launching Preparation

 

Before launching your Profit Breakthrough program, it’s essential to lay a solid foundation through three critical steps:

 

  • Develop a Comprehensive Project Plan: Outline clear objectives, timelines, and key performance indicators (KPIs). This plan should detail the specific strategies you will implement and how success will be measured. A well-structured plan not only guides the execution of the program but also ensures all team members understand their roles and the project's goals.

 

  • Assemble the Project Team: Choose team members who possess the right mix of skills and experience relevant to the Profit Breakthrough initiative. Ensure that your team is well-informed about the project’s objectives and is motivated to drive success. Invest in training if necessary, so that all members are equipped with the tools and knowledge needed to execute the project effectively.

 

  • Redeploy Resources to Profit Breakthrough: Assess your current resources, including personnel and budget, and reallocate them to support the Profit Breakthrough initiative. This may involve shifting staff from less critical projects or increasing investment in technology and tools that will enhance operational efficiency.

 

1. Develop a Comprehensive Project Plan

 

A project plan is a must-have. Preparing one and keeping it updated daily helps you to:

  • See the big picture (where the Profit Breakthrough is heading).

  • Monitor and manage the progress of all workstreams.

  • Communicate the progress to people.

  • Be in control.

 

As a reminder, the Profit Breakthrough has four steps:

 

  1. Diagnose Issues – Identify key issues and untapped opportunities by assessing your operations and market position.

    • Uncover critical problems and root causes.

    • Quantify the organization’s full profit potential.

    • Define objectives and measurable goals.

 

  1. Develop Solutions – Outline a detailed roadmap with specific priorities and timelines to realize the profit breakthrough.

    • Prioritize initiatives, map out key actions, and set up a governance structure.

    • Establish a detailed project blueprint for every initiative to ensure seamless execution.

    • Allocate resources on priority initiatives and align efforts to focus on these initiatives.

    • Empower a Program Management Office to guide execution and track progress.

 

  1. Deliver Quick Wins – Create momentum through rapid successes, demonstrating tangible progress within the first 3–6 months.

    • Launch highly visible actions that drive immediate impact and engage stakeholders.

    • Celebrate achievements and build early buy-in across the organization.

 

  1. Deliver Lasting Change – Solidify changes to embed profitability into the organization’s culture and long-term goals.

    • Implement mid- to long-term actions that sustain competitive advantages.

    • Strengthen the organization’s resilience and capacity for ongoing performance.

 

 

For the sake of summary and simplicity, here is the typical timing of a Profit Breakthrough:

  • Step 0: Launching Preparation [1-2 weeks]

    • Develop hypotheses of Profit Breakthrough initiatives.

    • Conduct management interviews.

    • Set up key milestones.

    • Define the scope of Profit Breakthrough.

  • Step 1: Issue Diagnostic [2-8 weeks]

    • Align on the overall goals.

    • Identify the improvement initiatives.

    • Identify quick wins.

  • Step 2: Solution Development [2-8 weeks]

    • Develop high-level plans.

    • Set up milestones and Key Performance Indicators for each initiative.

    • Establish governance and tracking measures.

  • Step 3: Result Deliver - Quick Wins [3-6 months]

    • Generate quick impacts and fund the journey.

    • Develop detailed plans for core improvement initiatives.

  • Step 4: Result Deliver - Lasting Change [6-12 months]

    • Fine-tune the levers based on execution feedback.

    • Apply rigorous project management to ensure execution.

  • Overall Program Duration: 10-24 months

 

How fast you can execute these steps depends on three main factors:

  • How many team members do you have: if you have more people, you can execute more workstreams simultaneously).

  • The capability of your team members: if you have experienced and skillful people, they know what to do, what to be aware of, and can move faster.

  • The complexity of the business: if you are handling a complex or complicated issue, the progress will be slower – for example, if your team is trying to kill several non-profitable SKUs, but the big customer is unhappy and threatens to pull out, then you will have a longer negotiation time. Another example, you want to automatize financial reporting, but the data quality is poor. Or sometimes you have saboteurs and political blockers in the company.

 

 

2. Assemble the Project Team

 

You need manpower to deliver Profit Breakthrough. So, ensure you get the best people to staff the Profit Breakthrough team.

 

Make sure they have the authority, time, and resources needed. I suggest the following structure:

 

  • Steering Committee: 2-5 C-suite leaders in the company. Their roles are to:

    • Review/approve recommendations.

    • Set expectations for team output.

    • Provide overall guidance for the team.

  • Program Champion/Sponsor: 1 C-suite leader of the company who is accountable for the success of the Profit Breakthrough. This person must spend at least 20-40% of their time on Profit Breakthrough. Their roles are to:

    • Be accountable.

    • Get political support for Profit Breakthrough from other senior leaders.

    • Unblock any blockers that need the C-suite's actions.

  • Program Director: 1 senior leader to manage all the Profit Breakthrough projects. This person needs to spend 100% of their time on Profit Breakthrough. Their roles are to:

    • Ensure successful delivery of all Profit Breakthrough project works and key deliverables.

    • Manage workstream leaders and program analysts day-to-day.

    • The single point of contact for everything related to Profit Breakthrough.

  • Workstream Leader / Project Leader / Project Manager: For each workstream, ensure you have one workstream leader – ideally from the business line (e.g., Head of Procurement to lead workstream related to Indirect Purchasing). They must spend 40-60% of their time in Profit Breakthrough. Their roles are to:

    • Ensure the successful delivery of their workstream's work and key deliverables.

    • Manage the workstream team’s day-to-day work.

  • Workstream Team Members: 2-5 people for each workstream, depending on the complexity of the workstream, to support the Workstream Leaders. They need to spend at least 60% of their time on Profit Breakthrough. Their roles are to:

    • Do the work and deliver results.

    • Report any issues/problems.

  • Program Analysts: 2-5 people under the Program Director to provide support across the entire workstream. They need to spend 100% of their time on Profit Breakthrough. Their roles are to:

    • Gather facts/data and conduct analyses.

    • Interview internal and external subject matter experts.

    • Prepare and moderate workshops.

    • Consolidate results and findings.

    • Provide project management support to the Workstream Leaders/Team Members to deliver results on schedule and on budget.

  • Expert Team: An optional group that needs to be consulted on an ad-hoc basis. Typically they are external advisors. For example, for an asset disposal workstream, you may want to consult an M&A advisor, accounting advisor, legal advisor, strategy advisor, etc. Their role is to provide:

    • Expert perspective.

    • In-depth knowledge.

 

 

3. Redeploy Resources to Profit Breakthrough

 

There is one no-regret and necessary action that you need to take before even starting the diagnostic process, i.e., halt any projects/initiatives without clear, immediate, and significant impact:

  • You want to reserve financial resources and manpower for Profit Breakthrough.

  • Many of these initiatives will be replaced by Profit Breakthrough initiatives. Remember: many projects with small impacts are an inefficient use of resources. You want to focus on a few big projects with a big impact.

  • Hold all discretionary investments and Capital Expenditure spending. Wait for the Profit Breakthrough diagnostic result.

 

 

* * *

 

By focusing on these three preparatory steps, you can set your Profit Breakthrough program up for success, ensuring that your team is aligned, equipped, and ready to drive meaningful results.

Profit Breakthrough:
Issue Diagnostic Phase

 

In this crucial phase of your Profit Breakthrough program, you'll be conducting rapid assessments to swiftly identify underlying issues within your organization.

 

Embracing the 80/20 principle will allow you to focus on the most impactful areas without getting bogged down in exhaustive studies.

 

Here’s a streamlined approach to guide your assessments effectively:

 

  • Comprehensive Business Review: Conduct a high-level examination of all operational areas, including financials, sales, marketing, production, and customer service. This review should pinpoint inefficiencies and highlight opportunities for improvement.

 

  • Evaluate Existing Initiatives and Projects: Assess the effectiveness of current projects and initiatives to determine which are delivering value and which may need to be restructured or discontinued. This ensures you focus resources on high-impact activities.

 

  • Analyze Business Risks: Identify potential risks that could hinder your profitability goals. This includes market risks, operational risks, and financial risks. Understanding these risks will help you mitigate them effectively and adjust your strategies accordingly.

 

  • Define Target Financial Impact: Clearly outline the financial goals of the Profit Breakthrough initiative. Establishing specific, measurable targets will provide a clear direction and motivate your team to achieve these objectives within a defined timeframe.

 

  • Establish Baseline for Impact Tracking: Capture baseline metrics to monitor progress throughout the program. This includes key performance indicators (KPIs) related to revenue, costs, and profitability, ensuring you can measure the effectiveness of your interventions.

 

 

1. Comprehensive Business Review

 

You need to understand the drivers of the company's performance.

 

 

Strategic Objectives:

 

  1. Understand the business's ability to generate profit today and in the future.

  2. Identify the key problems and map the key opportunities.

  3. Set the strategic agenda and prepare for rollout.

 

 

Execution Steps:

 

Start by reviewing the performance of all business areas (e.g., procurement, manufacturing, supply chain, marketing, sales, after-sales, HR, finance, IT, R&D, etc.).

  • Determine if the existing business model can win/survive in the market (strengths and weaknesses).

  • Scan the market for external opportunities and threats.

  • Define the new business model with the right-to-win.

  • Define the initiatives, quantify the impacts, determine the timelines, decide on the owners, and add to the master list of Profit Breakthrough initiatives.

 

Then, review every single line in your Profit & Loss report in detail.

  • Map all problems.

  • Identify all opportunities.

  • Define the initiatives, quantify the impacts, determine the timelines, decide on the owners, and add to the master list of Profit Breakthrough initiatives.

 

Finally, assess your strategy in-depth and check if the strategy can indeed generate a competitive advantage.

  • Analyze historical/current performance and its main drivers.

  • Assess current competitiveness against key market players:

    • Offering;

    • Target customers; and

    • Differentiation.

  • Assess market outlook and future customer needs.

  • Review the current management’s plan.

  • Define the initiatives, quantify the impacts, determine the timelines, decide on the owners, and add to the master list of Profit Breakthrough initiatives.

 

 

Expert Tips:

 

Use internal workshops to get alignment on the business model weaknesses, identify opportunities, set priorities, and agree on targets and timelines.

 

 

2. Evaluate Existing Initiatives and Projects

 

You need to map all initiatives/projects in the company so that you can decide which ones to keep and which are to be eliminated.

 

It is essential because, with limited resources, your company cannot deliver everything.

 

It needs to focus on the most important projects only.

 

 

Strategic Objectives:

 

  1. Compile a full picture of ongoing and planned projects.

  2. Assess projects.

  3. Refocus the project portfolio by stopping the bad ones and boosting the good ones.

 

 

Execution Steps:

 

First, review the current list of all projects.

  • Create an inventory of initiatives by division/function.

  • Assess each project/initiative against these factors:

  • Progress (e.g., just started, almost complete, 25% done, 50% done, 75% done);

  • Robustness (e.g., solid and well-defined project; weak and vague project; unrealistic project);

  • Likelihood of success (e.g., below 20%, between 20-40%, between 40-60%, between 60-80%; above 80%);

  • Size of impact (in $M); and

  • Timing (when it will be completed/deliver impact).

 

Then, you can restructure the project portfolio.

  • Prioritize projects based on:

    • Progress;

    • Impact; and

    • Timing.

  • Execute changes:

    • Eliminate canceled projects and redeploy resources to the prioritized projects.

    • Update project targets, and ensure clarity and alignment.

    • Define the initiatives, quantify the impacts, determine the timelines, decide on the owners, and add to the master list of Profit Breakthrough initiatives.

 

 

3. Analyze Business Risks

 

In business, there are many uncertainties. To ensure you can respond well to any changes in the market, you will need to be prepared for them.

 

Therefore, it is beneficial to map the business risks so you won’t be caught off-guard and blindsided.

 

 

Strategic Objectives:

 

  1. Create a risk inventory with an estimated impact and the probability of occurring (e.g., probability of 25%, 50%, 75%).

  2. Determine mitigating actions for each high-impact risk.

 

 

Execution Steps:

 

First, create an inventory of risks.

  • Interview the management and external experts to identify key risks to the business.

  • Analyze risk scenarios: Customer, supplier, personnel, operational, financial, and other risks.

  • Quantify risks: Probability of occurring and its impact on the EBITDA and Cash Flow.

 

Then, prioritize risks based on impact and probability.

  • Review the risk inventory in a workshop, categorize, and prioritize risks.

  • Identify process improvement needs for ongoing risk identification and mitigation.

  • Decide a shortlist of critical risks for mitigation.

 

Finally, decide on risk mitigation.

  • Define the initiatives, quantify the impacts, determine the timelines, decide on the owners, and add to the master list of Profit Breakthrough initiatives.

 

 

Expert Tips:

 

Use internal workshops to get alignment on risks, prioritize risks, and decide on mitigating actions.

 

 

4. Define Target Financial Impact

 

Before you can set any meaningful target, you must understand what is possible for your company.

 

This way, you will not end up with unambitious nor unrealistic targets.

 

 

Strategic Objectives:

 

  1. Define the target financial impact of Profit Breakthrough based on:

    1. The master list of Profit Breakthrough initiatives (bottom-up approach); and

    2. External benchmarks/management expectations (top-down approach).

  2. Identify and prioritize key initiatives that will deliver the biggest impact (i.e., high-impact and easy-to-achieve). Remember: 80/20 principles - focus on key projects only.

 

 

Execution Steps:

 

First, build an Integrated Financial Model (i.e., an Excel spreadsheet to model the financial impact and simulate scenarios) to capture the bottom-up list of Profit Breakthrough initiatives.

  • Gather and consolidate the performance metrics into an Integrated Financial Model (e.g., P&L, Balance Sheet, Cash Flow, Operational Key Performance Indicators, and Commercial Key Performance Indicators).

  • Link the master list of Profit Breakthrough initiatives and their quantified impacts into the Integrated Financial Model. Notice that in the previous steps, we keep updating the master list of Profit Breakthrough initiatives. We need to establish links from individual initiatives to the Integrated Financial Model.

  • Assess the EBITDA and Cash Flow impact of the bottom-up initiatives.

 

Then, determine the top-down target from external benchmarks and management expectations.

  • Benchmark financial metrics (e.g., NSV level, Year-on-year growth rate, Operating margin, EBITDA margin, EBITDA growth rate, and Return on Capital Employed).

  • Analyze investor expectations.

  • Conduct management interviews.

  • Gather experts’ views.

 

After that, set the adjusted targets for Profit Breakthrough (marrying the bottom-up and top-down approach).

  • Conduct workshops to align on targets for each key Profit Breakthrough initiative.

    • Commercial initiatives.

    • Operational initiatives.

    • Financial initiatives.

    • M&A initiatives.

  • Based on the bottom-up initiatives and the top-down benchmarks/aspirations, define the formal Profit Breakthrough targets (e.g., NSV growth, EBITDA growth, EBITDA margin, cash flow, total shareholder return, share price, and market capitalization).

 

 

Expert Tips:

 

  • Make sure robust and prudent initiatives support the EBITDA bridge from current EBITDA to target EBITDA;

  • Some targets are for Quick Wins; Other targets are for the long term;

  • Make sure the Senior Management Team is aligned via Workshops;

  • Having a single integrated financial model that links all the initiatives into the P&L, Balance Sheet, and Cash Flow of the company is very useful – for planning, communicating, debating, and monitoring.

 

 

5. Establish Baseline for Impact Tracking

 

To track the impact of Profit Breakthrough, besides the targets, you must establish the baseline.

 

This is especially important for the turnaround type of Profit Breakthrough, where rapid headcount reduction and financial cost-cutting are often required.

 

 

Strategic Objectives:

 

  1. Establish the Financial and Headcount baseline (overall and by workstream).

  2. Manage target setting and validation.

 

 

Execution Steps:

 

First, collect data and internal documents. The definition of existing is to be agreed upon with the Executive team (e.g., last month, last quarter, last year, last three years).

  • The existing financials.

  • The existing headcount.

  • The existing metrics.

 

Then, based on the data, establish explicit baselines.

  • Financial baseline: overall and by workstream.

  • Headcount baseline: overall and by workstream.

  • Other baselines: overall and by workstream.

 

 

* * *

 

By executing these five steps efficiently, you will create a solid foundation for your Profit Breakthrough efforts, enabling rapid identification of issues and laying the groundwork for impactful results within a single financial year.

 

This data-driven approach not only enhances responsiveness but also ensures you’re making informed decisions that align with your broader organizational goals.

Profit Breakthrough:
Solution Development Phase

 

After completing the diagnostic phase, you’re ready to develop comprehensive action plans that will bring your Profit Breakthrough initiatives to life.

 

This phase is crucial not only for implementing individual initiatives but also for ensuring the overall success of the entire program.

 

Here are four key steps to prepare for this critical phase:

 

  1. Establish the Profit Breakthrough Management Office, Governance, and Structure: Create a dedicated management office to oversee the Profit Breakthrough program. This office should define governance structures, roles, and responsibilities, ensuring that there is clarity and accountability throughout the organization. A strong governance framework enables efficient decision-making and resource allocation, which are vital for the program's success.

 

  1. Derisk the Profit Breakthrough: Conduct a thorough risk assessment to identify potential obstacles that could derail the initiative. Develop mitigation strategies for these risks, which might include financial, operational, or market-related challenges. By proactively addressing risks, you can enhance the resilience of the program and improve your chances of achieving your objectives.

 

  1. Set Up Tracking and Reporting: Implement robust tracking and reporting mechanisms to monitor progress against targets. Define key performance indicators (KPIs) that align with your initiatives and overall program goals. Regular reporting will not only help you stay on course but also enable you to make data-driven adjustments as needed.

 

  1. Plan Communication and Engagement: Develop a comprehensive communication strategy to engage stakeholders at all levels of the organization. This should include regular updates on progress, successes, and challenges. Effective communication fosters buy-in and support, ensuring that everyone is aligned and committed to the success of the Profit Breakthrough program.

 

 

1. Establish the Profit Breakthrough Management Office, Governance, and Structure

 

The Profit Breakthrough Management Office is a temporary but formal structure in your organization, which is empowered to oversee, coordinate, and drive the initiatives.

 

Think of it as your war command center.

 

 

Strategic Objectives:

 

  1. Set up the overall governance for Profit Breakthrough.

  2. Set up the Profit Breakthrough processes.

  3. Establish a formal structure to manage all the Profit Breakthrough initiatives/projects.

  4. Oversee and coordinate all initiatives/projects.

 

 

Execution Steps:

 

First, set up the Profit Breakthrough governance.

  • Appoint the Profit Breakthrough Management Office positions (e.g., Program Champion/Sponsor, Program Director, Workstream Leaders, Workstream Members, etc. Refer to Section 1.2 for further detail).

  • Define the Profit Breakthrough governance structure (i.e., the roles and responsibilities of the SteerCo, Profit Breakthrough Management Office, Workstream teams, Functional Departments, etc.)

  • Determine the meeting cadence (e.g., monthly steer-co, weekly workstream meeting, daily stand-up meeting), information flow (e.g., what reports are needed for who), and reporting cycle (e.g., weekly report, monthly report, sent to whom by when).

  • Determined issue resolution procedure (i.e., what to do when issues arise) and escalation path (i.e., who can decide what).

  • Schedule key meetings (e.g., the kick-off, steer-co, and working team meetings).

 

Don't forget to ensure project management best practices are implemented:

  • Ensure representatives from all relevant Functions (e.g., Finance, HR, Commercial, etc.) are integrated into the Profit Breakthrough Management Office.

  • Develop project charters for both the Profit Breakthrough Management Office (the overall program) and workstream teams (the individual projects). Ensure the project charters outline the roles & responsibilities, scope, parameters for success, interdependencies, and decision rights.

  • Define and align on a tracking mechanism, issue log, and any project management tools to be deployed (including how to handle interdependencies between projects).

  • Introduce Profit Breakthrough to the entire organization. Make sure Profit Breakthrough regularly communicates to the whole organization (e.g., Profit Breakthrough updates during monthly town hall meetings).

  • Ensure the Master List of Profit Breakthrough Initiatives and the integrated financial model are updated live. This will make it easy to track progress and identify issues immediately.

 

 

2. Derisk the Profit Breakthrough

 

To minimize the risk of failure, you will need to check the rigor and robustness of your Profit Breakthrough.

 

Then, take actions to reduce the risk of failure, e.g., shorten the project's duration, increase the team's commitment, and add relevant representatives from missing functions.

 

 

Strategic Objectives:

 

  1. Ensure rigor in the program.

  2. Derisk the program.

 

 

Execution Steps:

 

First, you must ensure the workstreams are properly staffed and the teams know what to do.

  • Teams and sub-teams are built (i.e., each workstream has the needed manpower to deliver). Reducing the number of workstreams rather than having many weak teams is better.

  • Define a project charter for each workstream.

  • Workstream members are trained in roles and deliverables. They need to know what is expected from them and that they can deliver it.

 

Then, you must build rigor to the execution plans (i.e., ensure the workstream plans are sufficiently detailed).

  • Map all actions needed by decomposing workstreams into detailed milestones and step-by-step actions. We call these the implementation roadmaps.

  • Then, assign a clear owner, timeline, and target for each action.

  • Each action is to be tracked and reviewed regularly.

 

After that, you can evaluate the quality of the execution plans.

  • Pressure test and derisk all implementation roadmaps (Rigor test and risk assessment, e.g., assess the Duration of the project, Integrity of the team, Commitment to change, and the Effort of stakeholders).

  • Cut all initiatives that don't pass the pressure test.

 

Finally, you should review the progress regularly to ensure an optimized portfolio of initiatives.

  • Regularly review the progress and the impact.

  • Regularly review the list of initiatives.

  • Regularly review the risks.

 

 

3. Set up Tracking and Reporting

 

Before you enter the delivery phase, ensure the tracking and reporting mechanism is up and running.

 

 

Strategic Objectives:

 

  1. Define metrics to track.

  2. Develop reporting dashboards.

  3. Set up the reporting process.

 

 

Execution Steps:

 

First, define the tracking process and metrics.

  • Determine metrics to track and data sources.

  • Determine tracking process, roles, methodology for benefit calculation, and validation procedure (including the role of Finance).

  • Brief the initiative owners and other users.

 

Then, you can set up the monitoring tool and reporting cadence.

  • Set up the monitoring tool/reporting dashboards. Determine the approval process for changing the dashboards.

  • Establish weekly, monthly, and quarterly reporting and issue resolution cadences in line with the program governance.

  • Upload all the initiative implementation roadmaps.

  • Set up a War room for visual reporting of the progress.

 

Once done, you can start tracking and reporting.

 

 

4. Plan Communication and Engagement

 

You can rally the entire organization to support the Profit Breakthrough with the right communication.

 

 

Strategic Objectives:

 

  1. Establish relationships with key stakeholders.

  2. Ensure support from the key stakeholders.

  3. Inform/inspire/engage the organization.

 

 

Execution Steps:

 

First, you need to identify key stakeholders and analyze them.

  • Complete stakeholder analysis, i.e., identify the level of support/resistance from all key shareholder groups (internal and external; e.g., employees, shareholders, Board of Directors, customers, suppliers, trade unions).

  • Initiate the first pulse-check survey.

 

Based on that analysis, set the communications targets and prepare a detailed communications plan (i.e., what messages to whom via what channel and when).

  • Set up clear governance on communication and messaging, i.e., who can approve what messages.

  • Launch the Profit Breakthrough communications team.

 

Then, you can manage the stakeholder groups.

  • Set up a two-way Communication channel (e.g., special email address, line leaders, workstream leaders, change champions, etc.).

  • Repeat the pulse-check surveys at regular intervals, and adjust accordingly.

  • Execute the Communication plan.

 

Finally, you can support the Communication with other initiatives designed to change behavior, e.g.,

  • Hard changes: adapt the performance management, adjust the training program, introduce special bonuses, special recognition, non-financial incentives, etc.

  • Soft changes: host regular working sessions with leaders/change champions to ensure commitment and remind them to role model new behaviors.

 

 

* * *

 

By following these steps, you will lay a solid foundation for your Profit Breakthrough initiatives, ensuring that they are effectively managed and integrated into the broader business strategy.

 

This approach not only facilitates immediate results but also positions your organization for sustainable growth and profitability in the long term.

Profit Breakthrough:
Result Delivery Phase

 

As you embark on the critical journey of delivering results in your Profit Breakthrough program, it’s essential to cultivate an unwavering commitment to excellence.

 

The path to sustainable profitability and transformative growth is rarely straightforward; challenges will arise, but your resolve must remain steadfast.

 

This phase is about more than implementing initiatives—it’s about embodying a relentless spirit that propels your organization forward, regardless of the obstacles you encounter.

 

 

Relentless Execution: The Heart of Success

 

In transformation, as in many other things in life, success hinges on your ability to navigate challenges with ingenuity and tenacity.

 

Here’s how to ensure that obstacles become mere stepping stones rather than roadblocks:

 

  1. Find an Alternative ‘Route’: When faced with barriers, think creatively about how to achieve your objectives. This might involve exploring unconventional strategies or leveraging innovative technologies. Flexibility is key; adapting your plans can open new pathways to success, allowing you to sidestep traditional pitfalls.

 

  1. Use a ‘Ladder’ to Climb Over It: Elevate your thinking by seeking counsel from industry experts and thought leaders. This broader perspective can illuminate solutions you might not have considered, empowering your teams to rise above challenges and drive impactful change.

 

  1. Dig a ‘Tunnel’ to Pass Under It: For seemingly insurmountable obstacles, dive deep into analysis and understanding. Investigate the underlying issues that contribute to the barrier and strategize on how to address them effectively. This approach not only resolves immediate challenges but strengthens your operational framework for the long term.

 

  1. Grab a ‘Hammer’ to Smash Through It: At times, decisive action is essential. Equip your team with the authority and resources needed to tackle challenges head-on. A bold, proactive approach signals your commitment to transformation and energizes your workforce, fostering a culture of determination and resilience.

 

  1. Get an Ally to Help You If Needed: Collaboration can be your greatest asset. Form alliances with stakeholders, partners, or even competitors when necessary. A united front can amplify your efforts and provide the support needed to surmount obstacles, ensuring that your Profit Breakthrough initiatives remain robust and on course.

 

 

The Power of Persistence

 

The true distinction between successful leaders in this initiative and those who struggle often lies in their character and persistence.

 

It’s not merely about intelligence or resourcefulness; it’s about an unwavering drive and determination to succeed.

 

This relentless pursuit of excellence cultivates resilience within your organization, inspiring teams to embrace challenges as opportunities for growth and innovation.

 

As you advance through the delivery phase, let your commitment to overcoming obstacles be the guiding force that shapes your organizational culture.

 

By demonstrating relentless execution, you instill confidence in your teams, encouraging them to adopt a similar mindset of perseverance and resourcefulness.

 

 

Final Remarks

 

In this pivotal moment of your Profit Breakthrough program, embrace the challenges that lie ahead with confidence and a determined spirit.

 

The strategies outlined are not just tools—they are essential elements of a transformative mindset that will enable you to navigate barriers effectively and turn potential setbacks into catalysts for progress.

 

By fostering a culture of relentless execution and unwavering belief in your vision, you will achieve not only your immediate financial goals but also secure your organization’s position as a leader in your industry for years to come.

 

Remember, in the dynamic landscape of business transformation, the willingness to persevere and adapt is what ultimately leads to breakthrough results.

 

Your path to sustainable success is illuminated by the strength of your resolve.

 

Embrace it, and lead your organization into a future defined by exceptional performance and lasting impact.

The End

 

Thank you for reading.

 

If you have any questions or need relentless support in your transformation, please feel free to reach me at Marvilano@Marvilano.com.

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