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Q: What should I do if I want to delegate a task?
A: There are three things you should do, i.e.,
1. You Must Know How to Trust.
Do:
Show that you are likely to trust.
Give a lot of trust to the people who have earned it.
Give your trust to people who are working hard to earn it.
Learn how to give others smart-trust based on the situation, the risk, and how trustworthy they are.
Don't:
Not trusting because it's risky.
Pretending to trust someone.
Letting people take on responsibilities without giving them the authority or resources.
Act like you trust someone but then control and hover over them.
Say:
What does the circumstance call for?
What could go wrong?
What do I think about giving this person my trust?
Does he or she have the right traits and skills?
I believe in you.
I have faith in you.
I trust you because of what you've done in the past.
I'm here for you.
We can talk about this whenever you want.
What worries me is...
We are counting on you.
I know you can do this.
2. You Must Make Expectations Clear.
Do:
Reveal and disclose expectations.
Examine and confirm expectations.
If feasible and necessary, renegotiate expectations.
Don't:
Go against expectations. Break what people expect.
Assume that everyone has the same or clear expectations.
Guessing. Pretending you know for sure what a person expects.
Leave expectations open-ended or ambiguous.
Not establishing the needed details (i.e., what the expected results, deadlines, and required resources) that make the expectation real.
Failing to write down the expectations. Relying on situational expectations, which can change based on memory, interpretation, understanding, or recent incident.
Do something unrelated to the expectation, then adjust the expectation based on the outcome of the unrelated action.
Say:
Exactly what do you want me to give you? How soon?
How do you know if you've been successful? How will we know if we've done our job?
What do we care about the most: speed, quality, or cost?
What resources do you need to make this happen?
What will we do next, and when?
How and when will we follow up?
What do you think you've understood from this talk?
Does anyone else need to know this?
What do you think you should do next?
What do you think I should do next?
Things are different now. We should look over what we expect...
3. You Must Take Accountability.
Do:
Take responsibility for your actions. Be the first one to hold yourself accountable.
Own the results, whether they are good or bad.
Hold others accountable only after you hold yourself accountable.
Figure out how you will communicate how you are doing and how others are doing.
Don't:
Refusing to accept accountability or fess up. Avoid or abdicate accountability, as in, it's not my fault.
When anything goes wrong, accuse someone else or point the finger, such as "It's his fault, it's her fault, or it's their fault."
Not holding people accountable when expectations are not reached.
Say:
Here's what I did...
I am responsible for…
Please come back and let me know how you're doing by...
How will we make ourselves responsible?
What will happen if we don't follow through?
How and when will we check in to see how things are going?
Here's what you can expect.
How did we do?
I thought we would finish this by [[due date]]...
I'll be accountable for that.
Don't blame the team, blame me.
Did we get the results we were supposed to?
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